Administrative Assistant

ECT2; United States; On-site; USD 27,552 - 34,440; Part time

Benefits offered by this job

Mentorship and professional development

Competitive compensation package

Access to student loan planning tools

Job summary

A global environmental services provider in San Diego is seeking an Administrative Assistant to provide comprehensive administrative support. The ideal candidate will possess over 3 years of office experience, excellent communication skills, and a proactive approach. This part-time role (15-20 hours/week) offers competitive pay and opportunities for professional development.

Qualifications

• 3+ years of general office experience required.
• Ability to prioritize multiple projects and problem-solve.
• Willingness to travel locally (5-10% as needed).

Responsibilities

• Manage office meeting logistics and conference room bookings.
• Greet office visitors and answer incoming calls.
• Lead purchasing and inventory of office supplies.
• Assist with editing and formatting documents.
• Ensure a neat and clean office environment.

Skills

Excellent verbal and written communication skills

Ability to interface with cross-functional teams

Highly motivated and organized

Excellent time management skills

Proficient with Microsoft Office and Google Suite

Education

High school diploma/GED

Job description

Join to apply for the Administrative Assistant role at ECT2

About You. Are you passionate and exceptionally focused on providing administrative support? If the answer is, “Yes!” then we have an exciting opportunity for you as an Administrative Assistant in our San Diego office. We are looking for someone who is self-motivated, has great initiative, and can successfully balance both working independently and as part of a team.

This position will be fully in-office on a dedicated part-time schedule (15-20 hours per week).

Who are we? We are Montrose, a global environmental services provider offering environmental planning and permitting, measurement and analytical services, and environmental resiliency and sustainability solutions.

What We Can Offer To You

• Mentorship and professional development resources to advance your career
• Direct exposure to our industry’s leading experts who are solving the world’s toughest environmental challenges
• An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
• Opportunities to engage and contribute to our Diversity, Fairness and Inclusion and employee resource groups
• Competitive compensation package: hourly rate ranging from $20.00 to $25.00, commensurate with accomplishments, performance, credentials and geography
• Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders.

A DAY IN THE LIFE

Reporting to the Director of Engineering, this role will be responsible for providing comprehensive and reliable administrative support to our San Diego engineering office, as well as providing remote needs for our engineering team members.

• Manage office meeting logistics including, but not limited to, booking conference room(s) via the conference room calendars, catering, set-up of conference room and assembly of associated materials, as well as correspondence with attendees.
• Greet office visitors, answer incoming phone calls and provide a high-level of customer service to employees and visitors.
• Lead purchasing and inventory of office supplies, as well as restocking of supplies.
• Oversees the office floor plan, tracks space availability and ensures offices/cubicles are set-up for incoming hires and visitors.
• Oversee office access including, but not limited to, parking access, office access, etc. for employees and visitors.
• Facilitate communication and coordination with vendors to resolve any technical and/or building maintenance issues in a timely manner.
• Lead planning and coordination of special events (e.g., holiday party) and support aspects of business travel including, but not limited to, rental cars, flights, hotel reservations, etc.
• Performs daily office tasks such as filing, maintaining records, copying and scanning.
• Assist with editing, formatting and proofreading documents and/or reports.
• Ensure neat and clean office environment area at all times.
• Prepare, process, drop-off and distribute mail/packages and shipments.
• Assist with processing and updating expense reimbursement reports as requested.
• Maintain a high level of confidentiality at all times.
• Exercise safe work practices by following all Company safety rules and OSHA regulations, including attendance at all required safety training programs.
• Perform other duties as assigned.

Your Expertise And Skills

To perform this job successfully, individuals must be able to perform each duty and responsibility satisfactorily.

• 3+ years of general office experience required
• Excellent verbal and written communication skills
• Ability to interface with cross-functional teams and all levels of personnel/management
• Highly motivated, organized and able to work effectively with minimal supervision, both independently and in a team
• Positive, proactive and able to consistently exercise great judgment
• Ability to prioritize multiple projects and problem-solving skills and following through on issues in a timely manner
• Excellent time management skills with a proven ability to meet deadlines
• Proficient with Microsoft Office software, Google Suite, and/or PC programs
• Willingness and ability to travel locally (5-10% as needed)
• High school diploma/GED

Montrose is an Equal Opportunity Employer. Montrose is committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. Montrose is committed to providing access and reasonable accommodation in its employment for individuals with disabilities.