Administrative Assistant

Ohio State University; Columbus (OH); On-site; USD 30,000 - 39,000; Part time

Job summary

The Ohio State University Wexner Medical Center is seeking a Center Administrative Assistant to support CIMF and the Center Director. You will independently manage complex administrative tasks, coordinate with industry and university partners, and ensure timely reporting and documentation.

Responsibilities include meetings, communications, and materials preparation, with emphasis on NSF reporting, IAB activities, and project tracking.

Qualifications

• High School diploma or GED required.
• 2 years of relevant experience.
• Proficiency with MS Office Suite including Excel, Word, PowerPoint, Outlook and Teams.

Responsibilities

• Provide advanced administrative support to CIMF and Center Director.
• Schedule and facilitate meetings and events.
• Maintain Center records and documentation.
• Coordinate communications and reporting requirements.
• Support financial and membership activities.
• Prepare materials and correspondence.
• Track administrative deadlines and deliverables.

Skills

Effective communication

Time management

Organizational skills

Education

High School diploma or GED

Associate degree (preferred)

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Outlook

Teams

Job description

Administrative Assistant## Department:Engineering | Integrated Systems EngineeringThe Department of Integrated Systems Engineering in the College of Engineering is seeking a Center Administrative Assistant to provide advanced administrative and operational support to the Center for Industrial Metal Forming (CIMF) and Center Director. This position serves as a primary administrative point of contact for CIMF and coordinates a broad range of activities involving Center leadership, industry members, university partners, sponsoring agencies, research sites, and other stakeholders. The Center Administrative Assistant independently manages and coordinates administrative activities that support the efficient operation of CIMF. Responsibilities include scheduling and facilitating meetings and events, maintaining Center records and documentation, coordinating communications, supporting financial and membership activities, assisting with reporting requirements, preparing materials and correspondence, and tracking administrative deadlines and deliverables. The position exercises independent judgment in organizing work, managing competing priorities, coordinating complex activities, and ensuring that Center operations are conducted efficiently and effectively. In addition to core administrative responsibilities, the position provides specialized support for CIMF programs and activities, including National Science Foundation (NSF) reporting and requirements, Industry Advisory Board (IAB) activities, industry membership agreements, project reporting, newsletters and technical communications, marketing materials, and coordination with Sponsored Programs and other university offices. Required:High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. Desired:Proficiency with Microsoft Office Suite, including advanced use of Excel, Word, PowerPoint, Outlook, and Teams. Experience maintaining records, databases, websites, or document management systems. Ability to communicate effectively with faculty, industry representatives, sponsoring agencies, and senior leadership. Pay rate: $21.59-28.00/hr.The actual salary paid to an individual will vary based on multiple factors, including, but not limited to, education, years of experience, internal equity, etc.## Additional Information:## Location:Dreese Laboratories (0279)## Position Type:Temporary (Fixed Term)## Scheduled Hours:20## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***