Administrative Assistant

Tuskegee University; Tuskegee (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

Tuskegee University is seeking an Administrative Assistant to provide essential clerical and administrative support to the Department Head and faculty. The role requires proficient use of Office software, strong organizational skills, and the ability to respond to inquiries accurately.

Responsibilities include handling letters and reports, managing files and invoices, coordinating purchases, and assisting with travel arrangements and payroll-related tasks.

Qualifications

• High school graduate or equivalent, with typing and business secretarial courses or experience.

Responsibilities

• Provide administrative and clerical support to the Department Head/Faculty.
• Operate PC with Office software (Excel, Word, PowerPoint).
• Respond to phone calls and general inquiries.
• Type letters, forms, and reports; prepare and follow-up purchase requisitions and related documents.
• Maintain files including student academic records and invoices; file and track purchase items.
• Arrange travel for faculty, staff and students; copy and collate materials.

Skills

Interpersonal skills

Office suite proficiency

Typing accuracy

Multitasking ability

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Please see Special Instructions for more details.

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Resume/CV
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

Position Information

Position Title

Administrative Assistant

Status

Job Summary

Provide administrative and clerical support to Department Head/Faculty.

• Operate PC with Office software (excel, Microsoft word, etc.)
• Respond to phone calls and general inquiries
• Type letters, forms (including academic forms), and reports; prepare and follow-up purchase requisitions, student contracts, check requests, institutional vouchers and receiving tickets
• Maintain files including student academic files, and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items File and maintain invoices from sub-awarding institutions on research grants
• Keep track and follow up on payment to vendors, sub-awarding institutions Make travel arrangements for faculty, staff and students
• Copy and collate materials
• Maintain an inventory of office and lab equipment
• Order office supplies as needed
• Deliver and accept mail on campus, when needed
• Assist in processing tuition payments and student payroll

Qualifications (Education, Experience and Specialized Training)

• High school graduate or equivalent, supplemented by typing and business secretarial courses or experience

Physical Demands

Skills and Attributes

• Knowledge of basic language skills, including grammar, punctuation and spelling rule
• Knowledge of Microsoft Excel. Word and PowerPoint
• Excellent interpersonal skills
• Ability to operate various office machines— calculator, copier, PC, fax machine, etc.

Posting Number

Posting Number S600

Will this position required travel?

N/A

Will this position required night, weekend, and after hour work?

N/A

Will this positon be supported using grants or contract funding?

N/A

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date

Open Date 05/29/2026

Close Date

Close Date 08/31/2026

Open Until Filled No

Open Until Filled No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Resume/CV
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

Required fields are indicated with an asterisk (*).

• * Do you have High school graduate or equivalent?
  • supplemented by typing and business secretarial courses
  • Prior Administrative assistant's experience
  • None
• * Do you have knowledge and experience with Microsoft Excel. Word and PowerPoint?
  • yes
  • no

Documents Needed to Apply

Required Documents

• Resume
• Transcript 1

Optional Documents

• Cover Letter
• Letter of Recommendation 1
• Curriculum Vitae
• Other
• Letter of Recommendation 2
• Letter of Recommendation 3
• Transcript 2
• Transcript 3