Administrative Assistant

TALENT Software Services; Tulsa (OK); On-site; USD 35,000 - 52,000; Full time

Job summary

TALENT Software Services is seeking an Administrative Assistant to provide clerical and administrative support to executive staff in Tulsa, OK. The role emphasizes confidentiality and professional communication across departments.

The successful candidate will handle correspondence, meetings, records management, and calendar coordination while ensuring efficiency and adherence to established policies. MS Word, Access, and PowerPoint proficiency is required, with experience in Workers' Comp

Qualifications

• Three (3) years of secretarial experience.
• Demonstrated ability to maintain a high degree of confidentiality.
• Working knowledge of MS Word, Access, and PowerPoint for the preparation of memoranda and reports.
• Familiarity with established operations policies and procedures.
• Effective interpersonal, written, and oral communication skills.
• Ability to organize and prioritize work effectively and efficiently.
• Detail-oriented as required in the examination of numerical data.

Responsibilities

• Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality.
• Prepare and distribute meeting minutes according to established protocols.
• Organize and maintain hardcopy and paperless records and forms according to established protocols.
• Screen, receive and direct telephone calls and visitors.
• Schedule and maintain calendar of appointments, meetings, and travel itineraries. Coordinate related arrangements.
• Distribute mail, reports, memoranda, and other documents pursuant to management request.
• Order and maintain office supply inventory.
• Make independent judgments in minor decisions where alternatives are limited, and standard policies/protocols have been established.
• Work with internal and external customers via telephone or face-to-face interaction, and collaborate with other healthcare professionals and staff.

Skills

Secretarial Experience

Confidentiality

MS Word

MS Access

PowerPoint

MS Excel

Workers' Comp Claims

Organizational Skills

Interpersonal Skills

Education

High School Diploma or GED

Tools

MS Word

MS Access

PowerPoint

Job description

Job Summary

The Administrative Assistant provides clerical and administrative support to executive staff.

Job Responsibilities

• Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality.
• Prepare and distribute meeting minutes according to established protocols.
• Organize and maintain hardcopy and paperless records and forms according to established protocols.
• Screen, receive and direct telephone calls and visitors.
• Schedule and maintain calendar of appointments, meetings, and travel itineraries. Coordinate related arrangements.
• Distribute mail, reports, memoranda, and other documents pursuant to management request.
• Order and maintain office supply inventory.
• Make independent judgments in minor decisions where alternatives are limited, and standard policies/protocols have been established.
• Work with internal and external customers via telephone or face-to-face interaction, and collaborate with other healthcare professionals and staff.

Required Skills & Experience

• Three (3) years of secretarial experience.
• Demonstrated ability to maintain a high degree of confidentiality.
• Working knowledge of MS Word, Access, and PowerPoint for the preparation of memoranda and reports.
• Familiarity with established operations policies and procedures.
• Effective interpersonal, written, and oral communication skills.
• Ability to organize and prioritize work effectively and efficiently.
• Detail-oriented as required in the examination of numerical data.

Required Education

• High School Diploma or GED.

Shift

• Flexible on tasks assigned
• Team mentality
• Willing to follow instructions

Start

• Experience working on Workers Comp claims
• MS Excel