Administrative Secretary

Loma Linda University; San Bernardino (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Loma Linda University is seeking an Administrative Secretary in California within Risk Management Shared Services, full-time day shift. The role provides clerical support, manages calendars, phones, records and correspondence, and handles filing and faxing.

The position requires a high school diploma or GED (preferred) with no experience required, though two years of secretarial or clerical experience are preferred.

Qualifications

• High School Diploma or GED preferred.
• No experience required; two years of secretarial/clerical experience preferred.
• Knowledge of medical terminology preferred.

Responsibilities

• Provide general clerical and secretarial support.
• Maintain calendars, telephones, records, minutes, correspondence, filing and faxing.
• Perform other duties as needed.

Skills

Medical terminology

English communication

Office software

Multitasking

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

PowerPoint

Access

Job description

Shared Services: Risk Management- (Full-Time, Day Shift) -

Job Summary:

The Administrative Secretary is responsible for all general clerical and secretarial functions within the department. Responsibilities include but are not limited to providing departmental clerical support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Performs other duties as needed.

Education and Experience:

High School Diploma or GED preferred. No experience required. Minimum two year of secretarial or clerical experience preferred.

Knowledge and Skills:

Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.

Licensures and Certifications:

Valid Driver's License required at time of hire.