Administrative Assistant

Thrivepeo; Tulsa (OK); On-site; USD 22,041 - 24,796; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Thrivepeo is seeking an Administrative Assistant in Tulsa to be the heart of the office. You will welcome guests, handle calls, process payments, manage client data, and support light accounting in a fast-paced environment.

Ideal candidates will have a high school diploma, proven receptionist experience, strong communication skills, and proficiency with Microsoft Office. Bilingual skills are a plus, and there are growth opportunities within the role.

Qualifications

• A high school diploma or equivalent; additional office admin qualifications are a plus.
• Proven experience as a receptionist or in a similar administrative role.
• Strong verbal and written communication skills; Spanish fluency is a plus.

Responsibilities

• Welcome and assist guests in the reception area with a friendly, professional demeanor.
• Answer and direct phone calls, take accurate messages, and assist clients as needed.
• Accept and process payments over the phone efficiently and securely.
• Input and manage new client details to support our sales and operations team.
• Maintain organized, up-to-date filing systems for client and company records.
• Assist with light accounting duties such as data entry and financial tracking.
• Support general administrative tasks to keep the office running smoothly.

Skills

Reception experience

Communication skills

Discretion

Multitasking

Spanish (plus)

Education

High school diploma

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Join Our Team as an Administrative Assistant – Be the Heart of Our Office!

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Do you enjoy being the go-to person who keeps everything running smoothly? Join our team at a leading outdoor services company specializing in fiberglass and gunite pool installation, landscaping, and lawn maintenance. We take pride in transforming outdoor spaces-and we're looking for someone just as dedicated behind the scenes.

Why You'll Love Working Here

• Family-Owned & People-Focused: Join a supportive, tight-knit team where your work is valued, and your ideas matter.
• Great Benefits: We offer medical, dental, vision, and 401(k)-plus a starting pay of $16–$18 per hour based on experience.
• Beautiful Purpose: Be part of a company that creates exceptional outdoor environments that bring joy to our clients.
• Room to Grow: Gain experience in office management, customer service, and light accounting, with opportunities to expand your skills.

What You Will Do

• Welcome and assist guests in the reception area with a friendly, professional demeanor.
• Answer and direct phone calls, take accurate messages, and assist clients as needed.
• Accept and process payments over the phone efficiently and securely.
• Input and manage new client details to support our sales and operations team.
• Maintain organized, up-to-date filing systems for client and company records.
• Assist with light accounting duties such as data entry and financial tracking.
• Support general administrative tasks to keep the office running smoothly.

You'll Know You're a Good Fit for This Position If You Have...

• A high school diploma or equivalent (additional office admin qualifications are a plus).
• Proven experience as a receptionist or in a similar administrative role.
• Strong verbal and written communication skills; Spanish fluency is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent organization and multitasking skills with keen attention to detail.
• The ability to handle sensitive information with discretion and professionalism.
• A friendly, approachable, and reliable personality.

This is a full-time position with consistent hours and long-term potential. If you're ready to be the welcoming face of a company that creates beautiful outdoor spaces-and you love bringing order to a busy day-we'd love to hear from you. Apply now and grow with us!