Administrative Assistant

Child & Family Service; Tulsa (OK); On-site; USD 31,200 - 37,440; Full time

Job summary

Child & Family Service in Tulsa, OK is seeking an Administrative Assistant to be the welcoming front-desk face and be the heartbeat of the office. The role includes greeting visitors, handling calls, processing payments, data entry, light accounting, and general admin tasks to keep operations smooth.

Applicants should have a high school diploma, receptionist experience, strong communication skills, proficiency with Microsoft Office, and the ability to handle confidential information with

Qualifications

• High school diploma or equivalent is required.
• Experience as a receptionist or in an administrative role is preferred.
• Spanish fluency is a plus.
• Strong communication and organizational skills are essential.

Responsibilities

• Welcome and assist guests in the reception area with a friendly, professional demeanor.
• Answer and direct phone calls, take accurate messages, and assist clients as needed.
• Accept and process payments over the phone efficiently and securely.
• Input and manage new client details to support our sales and operations team.
• Maintain organized, up-to-date filing systems for client and company records.
• Assist with light accounting duties such as data entry and financial tracking.
• Support general administrative tasks to keep the office running smoothly.

Skills

Receptionist experience

Strong verbal and written comms

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Join Our Team as an Administrative Assistant - Be the Heart of Our Office!

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Do you enjoy being the go-to person who keeps everything running smoothly? Join our team at a leading outdoor services company specializing in fiberglass and gunite pool installation, landscaping, and lawn maintenance. We take pride in transforming outdoor spaces-and we're looking for someone just as dedicated behind the scenes.

Why You'll Love Working Here

• Family-Owned & People-Focused: Join a supportive, tight-knit team where your work is valued, and your ideas matter.
• Great Benefits: We offer medical, dental, vision, and 401(k)-plus a starting pay of $16-$18 per hour based on experience.
• Beautiful Purpose: Be part of a company that creates exceptional outdoor environments that bring joy to our clients.
• Room to Grow: Gain experience in office management, customer service, and light accounting, with opportunities to expand your skills.

What You Will Do

• Welcome and assist guests in the reception area with a friendly, professional demeanor.
• Answer and direct phone calls, take accurate messages, and assist clients as needed.
• Accept and process payments over the phone efficiently and securely.
• Input and manage new client details to support our sales and operations team.
• Maintain organized, up-to-date filing systems for client and company records.
• Assist with light accounting duties such as data entry and financial tracking.
• Support general administrative tasks to keep the office running smoothly.

You’ll Know You’re a Good Fit for This Position If You Have…

• A high school diploma or equivalent (additional office admin qualifications are a plus).
• Proven experience as a receptionist or in a similar administrative role.
• Strong verbal and written communication skills; Spanish fluency is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent organization and multitasking skills with keen attention to detail.
• The ability to handle sensitive information with discretion and professionalism.
• A friendly, approachable, and reliable personality.

This is a full-time position with consistent hours and long-term potential.

If you're ready to be the welcoming face of a company that creates beautiful outdoor spaces-and you love bringing order to a busy day, we'd love to hear from you. Apply now and grow with us!

Salary: $15 - $18 per hour