Administrative Assistant

NES Fircroft; Town of Texas (WI); On-site; USD 34,095 - 48,560; Full time

Job summary

A leading engineering staffing provider is seeking an Administrative Assistant to support operations in a fast-paced Oil & Gas environment. The ideal candidate will possess strong organizational skills and attention to detail while managing multiple priorities. Responsibilities include scheduling meetings, assisting with travel arrangements, and maintaining organized records. The role requires a High School Diploma and 2–3 years' experience in administrative support.

Qualifications

• 2–3 years in administrative support and event coordination.
• Strong grammar and proofreading ability.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Answer and direct phone calls; greet visitors.
• Schedule and coordinate meetings and appointments.
• Assist with travel arrangements and prepare itineraries.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Reliability

Education

High School Diploma

Event Management Certification

Tools

Microsoft Office Suite

Web-based conferencing tools

Job description

Job Title: Administrative Assistant
Industry: Oil & Gas
Location: Spring, TX (On-site)
Rate: $30/hr (Negotiable)
Duration: One (1) Year - Contract

Overview

We are seeking a resourceful Administrative Assistant to join our team in a fast‑paced Oil & Gas environment. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities effectively. The ideal candidate will be proactive, engaging, capable of working independently while supporting team objectives and ensuring smooth operations.

Key Responsibilities

• Answer and direct phone calls; greet visitors and provide assistance.
• Schedule and coordinate meetings, appointments, and company events.
• Assist with travel arrangements and prepare itineraries.
• Prepare and process expense reports accurately and on time.
• Draft correspondence and maintain organized records.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide general administrative support to the team as needed.

Required Skills & Qualifications

• Education: High School Diploma required; Event Management Certification preferred.
• Experience: Minimum 2–3 years in administrative support and event coordination.
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Power Point).
  • Familiarity with Windows‑based email and data systems.
  • Knowledge of web‑based conferencing tools (e.g., Zoom, Teams).
• Communication: Strong verbal and written communication skills; excellent grammar and proofreading ability.
• Attention to Detail: High level of accuracy in all tasks.
• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Professionalism: Independent, reliable, and a collaborative team player.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market‑leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.