Administrative Assistant

NES Group Ltd; Port Arthur (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

NES Fircroft is seeking an Administrative Assistant to support a department in Port Arthur, TX. The role requires strong communication, organizational skills, and proficiency with MS Office to manage calendars, filing, and correspondence.

You will assist with scheduling, meetings, emails, and document preparation while maintaining confidentiality and accuracy in record keeping. This position offers steady on-site work and opportunities to contribute on multiple projects within a busy office

Qualifications

• Strong verbal and written communication skills.
• Proficiency with MS Office applications (Word, Excel, PowerPoint).
• Ability to multi-task, prioritize, and manage calendar and records.
• Experience in scheduling, filing, and mail distribution.

Responsibilities

• Provide administrative support to a department or individual.
• Handle typing, filing, phones, scheduling, calendaring, and record keeping.
• Coordinate meetings, conferences, and mail distribution; support special projects.
• Maintain organized files and assist with data entry and reporting.

Skills

MS Office

Communication

Administrative coordination

Customer service

Job description

MAIN FUNCTIONS

Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving.

This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring.

SKILLS AND QUALIFICATIONS

Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience

ABOUT NES FIRCROFT

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.