Administrative Assistant

Airswift; Covington (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

Airswift is seeking an Administrative Assistant to support our offshore client in Covington, LA on a 12-month contract. The role delivers technical, planning, and admin support for offshore assets and requires strong organizational skills.

Responsibilities include maintaining training and vacation schedules, updating org charts, processing invoices, and assisting with timesheets. Proficiency in MS Office is essential, with experience in SAP, Helipass, and Smartbox preferred.

Qualifications

• Knowledge of offshore environment, assets, and organization
• Proactively anticipates needs of offshore leadership and teams
• Ability to work independently; limited coaching/supervisor review required
• Ability to manage limited analytical assignments such as tracking OPEX
• Ability to schedule SAP maintenance tasks and close out work orders
• Competent and fluent in MS Office suite
• Skilled in SAP, Helipass, and Smartbox
• Previous offshore planner/scheduler experience preferred
• Strong organizational skills, thorough record keeping, and attention to detail are required
• Ability to work in fast paced environment and effectively manage change
• Proven record of managing multiple tasks and delivering timely results

Responsibilities

• Provide admin support for offshore assets including scheduling, invoices, and meetings
• Maintain training and vacation schedules
• Update organizational charts and phone lists
• Produce and process invoices and timesheets
• Provide training for business applications (e.g. SAP, Smartbox, Timesheets)
• Procure general supplies and assist with catering coordination
• Attend and plan meetings and coordinate with staff
• Offer backup support and handle additional duties as required

Skills

Offshore environment knowledge

Independent worker

Time management

Analytical tasks

SAP maintenance scheduling

MS Office proficiency

Change management

Multi-tasking

Tools

SAP

Helipass

Smartbox

Job description

Job Description

Our client, a major Oil and Gas company, is looking for an Administrative Assistant to work on a 12 months contract in Covington, LA.

Onshore position provides technical, planning, and admin support for offshore assets including:

• Maintains training and vacation schedules
• Updates org charts
• Keeps phone lists
• Processes invoices
• Provides training for business applications (e.g. SAP, Smartbox, Timesheets)
• Procures general supplies
• Orders FRCs
• Aids with timesheets
• Role schedules, closes work orders, and coordinates with catering staff
• Attends and plans meetings
• Provides backup support and other duties as required

Qualifications

• Knowledge of offshore environment, assets, and organization
• Proactively anticipates needs of offshore leadership and teams
• Ability to work independently; limited coaching/supervisor review required
• Ability to manage limited analytical assignments such as tracking OPEX
• Ability to schedule SAP maintenance tasks and close out work orders
• Competent and fluent in MS Office suite
• Skilled in SAP, Helipass, and Smartbox
• Previous offshore planner/scheduler experience preferred
• Strong organizational skills, thorough record keeping, and attention to detail are required
• Ability to work in fast paced environment and effectively manage change
• Proven record of managing multiple tasks and delivering timely results