ADMINISTRATIVE ASSISTANT

Commtech-Global; Town of Florida (NY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Health Savings Account

Life insurance

Dental insurance

Vision insurance

Disability insurance

Paid time off

Fitness center membership

Tuition reimbursement

Hybrid schedule

Work/Life balance

Job summary

CommTech Global in New York is seeking an Administrative Assistant to support general office, Human Resources, Accounting, and Marketing tasks as directed by the Office Manager. You will assist staff with research, data entry, filing, documentation, marketing coordination, and overall coordination.

Responsibilities include answering phones, scheduling, preparing memos and reports, maintaining electronic filing, and assisting with project coordination while delivering strong customer service and

Qualifications

• High School Diploma or GED required.
• Minimum of 2 years of administrative experience preferred.
• Excellent interpersonal and organizational skills with ability to multi-task.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Coordinate staff meetings and other meetings.
• Prepare communications such as memos, emails, invoices, and reports.
• Maintain electronic filing systems.
• Complete business errands as needed.
• Assist with project coordination and department needs.
• Maintain contact lists of internal, client, and vendor contacts.
• Demonstrate strong communication and multitasking abilities.
• Coordinate business travel arrangements.

Skills

Microsoft Office

Strong communication

Multitasking

Education

High School Diploma/GED

Tools

Adobe Acrobat Reader DC

Job description

Description

At CommTech Global, our mission is to provide assured services and innovative solutions led by top-tier professionals; to guarantee projects exceed industry standards, servicing diverse clients across the globe. Our focused commitment to a high-quality team and reliable results is absolute. The CommTech Global team specializes in working with clients and engineers to ensure the optimum operation is the result. This includes the owner's satisfaction and knowledge of their product.

We understand that attracting and retaining the best is key to our future success. At CommTech Global, we are dedicated to our culture and team members and adding programs to our already comprehensive range of employee benefits.

• Health insurance plans for employees & families
• Health Savings Account
• Life insurance plans
• Supplemental dental insurance
• Supplemental vision insurance
• Long-term & short-term disability insurance
• Paid time off (vacation, bereavement, and leave of absence allowances)
• Discounted Health Place fitness center memberships
• Promotions & transfers
• Continuing education programs
• Tuition Reimbursement
• Hybrid Flex schedule opportunities exist with coordination
• Work/Life balance

Position Summary

The responsibilities of the ADMINISTRATIVE ASSISTANT include but are not limited to developing entry-level administration business skills by assisting general office, Human Resource, Accounting, and Marketing activities as determined and directed by the Office Manager. They will be responsible for helping the staff with general office duties, including research, data entry, filing, documentation, marketing coordination, and general coordination.

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence
• Maintain electronic filing systems
• Fulfill business errands
• Handle administrative requests and queries from senior managers and supervisors
• Maintain internal, client, and vendor contact lists
• Must have a working knowledge of Microsoft Office programs
• Assist and provide project coordination as needed
• Provide organizational needs regarding meetings, timeframes, and deadlines
• Strong communication skills and ability to multitask
• Coordinate business travel

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Requirements

• Full-Time position requiring 40+ hrs. a week, overtime-eligible
• High School Diploma/GED Certification
• A minimum of 2 years of administrative related experience preferred
• Ability to work alone or within a group
• Self-driven to completion of the job
• Demonstrate strong interpersonal and organizational skills, and ability to multi-task
• Effectively communicate and interact with all levels of the team, customers, and external contacts., via telephone, in written form, email, and in-person
• Proficient in applications such as Microsoft Office (Excel, Word, and Outlook) and Adobe Acrobat Reader DC
• Ability to learn company-specific applications
• Ability to work in a fast-paced and changing environment
• Excellent customer service skills
• Familiarity in the renewable and fossil fuel energy sector is preferred but not required

Physical Requirements

• Must be able to travel from 10-20%
• Ability to lift and transport items weighing up to 25 lbs
• Ability to sustain a level of physical activity, including walking, climbing, bending, and sitting
• Ability to read, comprehend, and follow company procedures and manufacturers' guidelines
• Requires the ability to demonstrate regular and predictable attendance on the job
• Valid active driver's license and the ability to operate a vehicle
• Ability to pass all random DOT Drug and Alcohol Testing