Administrative Assistant

Miamiarch; Town of Florida (NY); On-site; USD 35,000 - 45,000; Full time

Job summary

A local educational institution in Florida seeks a full-time Administrative Assistant to provide clerical support and serve as the attendance office contact. Key responsibilities include handling phone calls, emails, and assisting with school functions while maintaining confidentiality and professionalism. The ideal candidate must have a high school diploma and strong customer service skills, especially in challenging situations. Proficiency in MS Office is required, and Spanish skills are a plus.

Qualifications

• High school diploma or equivalent required, with experience in a clerical and/or school environment.
• Must demonstrate a positive, welcoming and service-oriented disposition.
• Excellent customer service skills, with focus on professionalism in challenging situations.

Responsibilities

• Provide attendance office services and clerical support to the front office reception.
• Answer phone calls, e-mails, and respond to requests efficiently.
• Facilitate the flow of students coming to the clinic for aid.

Skills

Customer service skills

Confidentiality

Time management

Multi-tasking

Proficiency in Word, Excel, and PowerPoint

Good spelling and grammar

Oral and written English communication

Spanish communication skills

Education

High school diploma or equivalent

Job description

School - Staff - Little Flower Catholic School

Administrative Assistant
Published: 03/27/2026

Little Flower Catholic School in Hollywood, Florida has an opening for a full-time Administrative Assistant. The Administrative Assistant provides attendance office services and clerical support to the front office reception. S/he may be assigned special school projects and miscellaneous support responsibilities for school functions, events, and activities. The Administrative Assistant provides information by answering phone calls, e-mails, and other forms of correspondence and by responding efficiently to requests. S/he also facilitates the flow of kids coming to the clinic for aid. The Administrative Assistant performs all duties and responsibilities in alignment with the mission, vision and values of the Catholic Archdiocese of Miami.

Schedule: Monday-Friday, 7:30 a.m. – 3:00 p.m.

Qualifications:

• High school diploma or equivalent required, with experience working in a clerical and/or school environment.
• Ability to maintain confidentiality concerning files and sensitive information.
• Must demonstrate a positive, welcoming and service-oriented disposition.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Good time management, including ability to manage several projects at the same time.
• Must be able to multi-task and retain accuracy in an environment of competing deadlines.
• Proficiency in Word, Excel and PowerPoint.
• Good computer literacy, including ability to navigate online applications and search engines effectively.
• Good spelling and grammar are required.
• Good oral and written English-language communication skills, including clear speaking voice.
• Good Spanish-language spoken communication skills a plus.
• Must be supportive of the mission and tenets of the Roman Catholic School.

Subject line should read: Administrative Assistant.

In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults,” the selected candidate must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment.