Administrative Assistant

Sportsfield Specialties; Town of Delhi (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Sportsfield Specialties is seeking an experienced Administrative Assistant to support the HR team and department leadership with day-to-day HR tasks while maintaining confidentiality.

You will handle record-keeping, assist with pre-employment processes, benefits packets, scheduling, and HR projects, contributing to a compliant, efficient workplace.

Qualifications

• Excellent communication, written and interpersonal skills.
• Strong organizational and time management skills.
• Ability to multi-task with high accuracy and attention to detail.
• Familiarity with online meeting platforms (Teams, Zoom, etc.).
• Discretion, confidentiality and empathy in handling HR information.
• Ability to collaborate professionally at all levels of the organization.
• Self-motivated to work independently and in a team.

Responsibilities

• Maintain high standards of accuracy, discretion, and confidentiality.
• Record applications/resumes in systems and logs.
• Post compliance posters and internal job postings.
• Perform background and reference checks.
• Coordinate with facilities to schedule pre-employment testing.
• Prepare employment documents and employee folders.
• Assist with employee engagement initiatives and events.
• Maintain I-9 forms and notify employees of expirations.
• Report new hires to NYS and E-Verify.
• Order and maintain HR department supplies.
• General admin tasks: scanning, filing, data entry.
• Collaborate with supervisor on updates and issues.
• Maintain leave of absence reports.
• Assist with HR projects and events.
• Perform other tasks as assigned.

Skills

Excellent communication

Strong organizational skills

Attention to detail

Multitasking

Discretion and confidentiality

Team collaboration

Remote meeting platforms

Education

Associate Degree in Business Administration

Tools

Microsoft Office Suite

HRIS systems

Job description

Sportsfield Specialties is seeking an experienced Administrative Assistant to provide support and assist the HR team and department leadership with the day-to-day operation of HR tasks and functions while maintaining confidentiality.

Responsibilities/Duties

• Maintain the highest standards of accuracy, discretion, and confidentiality;
• Record applications/resumes in systems and in applicant log;
• Post federal/state compliance posters and internal job postings throughout the facilities;
• Perform background and reference checks;
• Coordinate with local and out of state lab facilities to schedule pre-employment testing;
• Prepare employment related documents such as new hire and benefit packets, employee folders, etc.;
• Assist with employee engagement initiatives, recognition programs and company events;
• Conduct MVRs and maintain all employee driving records through DMV Lens Program;
• Maintain Employment Eligibility Verification (I-9) forms and notify employees of upcoming documentation expiration dates;
• Report new hires to NYS and E-Verify;
• Order and maintain HR department supplies;
• Perform general off duties; scanning, filing, copying and data entry;
• Collaborate with supervisor on updates, changes and/or issues that may need addressing;
• Maintain leave of absence reports;
• Assist with HR projects and special events;
• Perform other tasks as assigned

Required Qualifications

• Excellent communication, written and interpersonal skills;
• Strong organizational and time management skills;
• Ability to multi-task and work effectively with a high level of accuracy and attention to detail;
• Familiarity with online meeting platforms (Teams, Zoom, etc.);
• Active listening with discretion, confidentiality, and empathy always;
• Ability to collaborate professionally at all levels of organization;
• Self-motivated with the ability to work independently and within a team

Experience/Education

• Associate Degree in Business Administration or related field. May consider work experience in lieu of degree;
• 1-3 years of administrative or office support experience;
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint);
• Experience with HRIS systems a plus