Administrative Assistant

PDS Tech Commercial; Town of Cheektowaga (NY); On-site; USD 22,000 - 27,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Paid time off

Job summary

PDS Tech Commercial is seeking an Administrative Assistant to support multiple managers and departments from East Syracuse, NY. This role focuses on keeping teams organized, coordinating meetings, and ensuring smooth daily operations in a fast-paced environment.

You will handle scheduling, document preparation, data reporting, and customer-facing communications while maintaining discretion and professional conduct. The position offers a 2:30pm–6:30pm schedule and hourly pay.

Qualifications

• High school diploma or equivalent preferred.
• 1–2 years or more of administrative support experience preferred.
• Experience working in a fast-paced office environment.

Responsibilities

• Plan and coordinate meetings, events, and travel arrangements, including lodging.
• Manage calendars and meeting logistics for managers and departments.
• Coordinate presentation materials, equipment, and event details.
• Compose, format, type, and proofread documents and correspondence.
• Maintain databases, departmental records, filing systems, and related documentation.
• Update and maintain departmental websites.
• Research, analyze, and summarize data for reports independently.
• Assist with department budgets and processing expense reports.
• Create, maintain, and collect data for reports, charts, graphs, spreadsheets, and databases.
• Answer and screen phone calls, route inquiries, take messages, and greet visitors.
• Communicate professionally with internal teams and external customers.
• Order office supplies and equipment; coordinate repairs and services; track inventory and accounts.
• Respond to inquiries regarding departmental policies and procedures.
• Solve routine problems using established procedures and researching information as needed.
• Handle confidential information with professionalism and discretion.
• Provide coverage and support to other departments during peak workloads or absences.

Skills

Microsoft Word

Excel

PowerPoint

Verbal communication

Written communication

Time management

Organizational skills

Discretion

Education

High school diploma or equivalent

Job description

Keep Operations Moving at the Heart of a High-Impact Organization

Location: East Syracuse, NY | Schedule: 2:30pm – 6:30pm Mon - Fri | Pay Rate : $16–19.32/hour

PDS Tech Commercial is partnering with a respected leader in the Distribution Industry to hire a skilled Administrative Assistant. This role is ideal for an organized, proactive professional who thrives in a fast-paced environment and takes pride in keeping teams, managers, and departments running smoothly. Your work will directly support operational efficiency and communication across the organization.

Role Overview: Your Work Makes the Difference

The Administrative Assistant provides complex administrative and clerical support to multiple managers and/or departments. In this role, you will be a key contributor behind the scenes—handling critical coordination, communication, reporting, and problem-solving that allows leadership and teams to focus on delivering results.

Day-to-Day Responsibilities

Your responsibilities may include, but are not limited to:

• Planning and coordinating meetings, events, and travel arrangements, including lodging

• Managing calendars and meeting logistics for managers and departments

• Coordinating presentation materials, equipment, and event details

• Composing, formatting, typing, and proofreading documents and correspondence

• Maintaining databases, departmental records, filing systems, and related documentation

• Updating and maintaining departmental websites

• Researching, analyzing, and summarizing data for reports independently

• Assisting with department budgets and processing expense reports

• Creating, maintaining, and collecting data for reports, charts, graphs, spreadsheets, and databases

• Answering and screening phone calls, routing inquiries, taking messages, and greeting visitors

• Communicating professionally with internal teams and external customers

• Ordering office supplies and equipment; coordinating repairs and services; tracking inventory and accounts

• Responding to inquiries regarding departmental policies and procedures

• Solving routine problems using established procedures and researching information as needed

• Handling confidential information with professionalism and discretion

• Providing coverage and support to other departments during peak workloads or absences

Required and Preferred Qualifications

Education and Experience

• High school diploma or equivalent preferred

• One to two years or more of administrative support experience preferred

• Experience working in a fast-paced office environment

Skills and Competencies

• Intermediate or higher proficiency in Microsoft Word, Excel, and PowerPoint

• Strong internet research skills and comfort with computer applications

• Knowledge of standard office administrative practices and report generation

• Excellent verbal, written, and listening communication skills

• Strong analytical, problem-solving, basic research, and time management skills

• Ability to manage multiple tasks, meet deadlines, and work with minimal supervision

• High attention to detail, organization, discretion, and sound judgment

• Professional, friendly demeanor with a proactive approach to process improvement

• Ability to interact effectively with the public in person and over the phone

• Flexibility to assist across departments as business needs require

Take the Next Step

If you are a detail-oriented administrative professional who enjoys being a key support resource in a dynamic organization, we encourage you to apply. and bring your skills to PDS Tech Commercial while partnering with a leader in the Distribution Industry.

Pay Details:

$16.00 to $19.32 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.