Administrative Assistant

Sci Corp; Town of Brookfield (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

Sci Corp in Brookfield, WI seeks an Administrative Assistant to provide essential support to a funeral home, cemetery, and crematory operations. You will manage daily schedules, coordinate meetings, and assist with HR processes and expense reporting.

The role requires strong computer skills, discretion with confidential information, and excellent written and verbal communication. Previous experience in a fast-paced environment is preferred.

Qualifications

• High school diploma or equivalent is required.
• 3 years of experience in a customer-focused and fast-paced professional environment.
• Advanced computer, internet and word processing skills (typing 40–60 wpm).
• Knowledge of office equipment including calculators, copiers, printers, fax machines, and telephone consoles.
• Ability to handle confidential and sensitive information with discretion.
• Effective communication skills, both oral and written.
• High level of compassion and integrity; follow instructions with minimal supervision.

Responsibilities

• Prepares daily schedules.
• Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities.
• Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
• Schedules meetings and travel arrangements; plans events; completes management expense reports.
• Responds to inquiries in writing or verbally; pulls monthly reports; enters contract details into information systems.
• Codes and scans invoices; processes accounts payable and other accounting support transactions.
• Maintains office and facility supplies; handles HR processes including new hire paperwork, background checks and bonus processing.
• Ensures compliance with policies and procedures including SOX; trains others on policies and procedures.

Skills

Advanced computer skills

Communication skills

Discretion with confidential info

Typing 40-60 wpm

Office equipment knowledge

Education

High school diploma or equivalent

Tools

Office equipment knowledge

Job description

• Prepares daily schedules

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

Job Responsibilities

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills And Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 53005

Category (Portal Searching): Administration and Clerical

Job Location: US-WI - Brookfield