Administrative Assistant

wewe; Tinton Falls (NJ); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Health plans – Medical, Dental, Vision

Retirement Plans – 403b

Vacation, personal and sick days

Job summary

Trinity Hall in Tinton Falls, NJ, seeks an administrative assistant to support operations across academics, student life, admissions, and events. The role centers on being the first point of contact for students, families, and staff, handling inquiries, scheduling, records, and daily logistics.

This 11-month position runs Aug 1 through June 30. Ideal candidates hold a Bachelor's degree, are tech-fluent (MS Word, Excel, Google apps), and have experience with school information systems, high

Qualifications

• Bachelor’s degree required.
• Strong tech fluency with MS Word, Excel and Google applications.
• Experience supporting data management/school information systems.
• Proven ability to work in a fast-paced, customer-facing environment.
• Excellent organizational and communication skills.

Responsibilities

• Monitor main phone lines, answer questions, forward queries.
• Assist Head of School with scheduling and key initiatives.
• Support Registrar with attendance records.
• Maintain records and support school events and programming.
• Represent Trinity Hall at visits and events.
• Coordinate lunch program and campus transportation.
• Accept mail and deliveries to campus.
• Manage staffing coverage for teachers.
• Other duties as assigned.

Skills

MS Word

Excel

Google apps

Data management

Organizational skills

Communication skills

Team collaboration

Education

Bachelor's degree

Tools

School information systems

Job description

Details

Posted: 17-Jun-26

Location: Tinton Falls, New Jersey

Type: Full Time

Salary: $57,000

Categories: Other

Trinity Hall is an independent, all-girls school that educates and empowers young women in the Catholic tradition through an innovative college preparatory program grounded in our four core values of leadership, respect, perseverance, and faith. Trinity Hall prepares each student to achieve her full potential as she embraces her place in the world.

The Role

The school administrative assistant supports the effective operation of Trinity Hall across all aspects of school life, including academics, student life, admissions, advancement, etc. In service to students, faculty and families, the school administrative assistant is one of the first points of school contact for all constituencies, internal and external, and responds to questions that arise during the school day. The administrative assistant is knowledgeable about the daily operations of the school and responds to questions or redirects questions to the appropriate team or individual. S/he helps plan and execute a variety of school events and experiences and is physically and organizationally at the center of daily school life. The administrative assistant reports to the School Secretary. This is an 11-month position, August 1 through June 30.

Responsibilities

• Monitor the school’s main phone lines, answering questions, taking messages, forwarding queries, etc.
• Assist the Head of School and leadership team with administrative tasks, scheduling appointments and the execution of key school initiatives.
• Support the Registrar in maintaining accurate record-keeping related to student attendance.
• Maintain accurate records and support special school programming (e.g., permission form collection, annual photos, Back to School Night preparation, conference scheduling, awards ceremonies, Graduation, etc.).
• Represent Trinity Hall to prospective families and guests of the school during informal visits and formal events (e.g., Open House, Accepted Students Day, campus visits), etc.
• Ensure smooth school operations through presence at weekly facilities planning meetings and effective communication across the school.
• Coordinate the school lunch program and community busing/transportation.
• Accept mail and deliveries to campus.
• Manage staffing coverage needs for teachers as needed.
• Other duties as assigned.

Benefits

• Annual Salary: $57,000
• Health Plans – Medical, Dental, Vision
• Retirement Plans – 403b
• Vacation, personal and sick days available
• Contribute to an innovative school and community that is consistently growing in the field of education

Successful Candidates Should Have

• A Bachelor’s degree.
• Exceptional technological fluency (e.g., MS Word, Excel, and Google applications).
• Previous experience supporting data management/school information systems.
• Success in a fast-paced, customer-facing environment, such as a school, hotel, medical office, law firm or corporate reception setting, with the ability to balance multiple priorities while delivering exceptional service.
• Outstanding organizational and task management skills.
• Patience, superb interpersonal skills, and the ability to communicate clearly, professionally, and proactively in person and over the phone.
• Flexibility, good humor, and respect for teenage girls and their educators.
• Willingness to work closely with colleagues and students in a dynamic, collaborative setting.

About Trinity Hall

Our Mission: Trinity Hall is an independent, all-girls school that educates and empowers young women in the Catholic tradition through an innovative college preparatory program grounded in our four core values of leadership, respect, perseverance, and faith. Trinity Hall prepares each student to achieve her full potential as she embraces her place in the world. Location: Trinity Hall is located in Tinton Falls, NJ, an area close to the beautiful Jersey Shore, parks and trails, and easy access to New York City. Visit our website to learn more: www.trinityhallnj.org.