Administrative Assistant

Vertisystem; Thornton (PA); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading technology company is looking for an Administrative Assistant to provide crucial support to North America IT Leaders. This role involves managing schedules, coordinating meetings, and assisting with presentations. Candidates should possess strong communication skills and a background in supporting executives. An Associate's degree is required, with a preference for a Bachelor's. This position is based in Glen Mills, PA, and offers an opportunity to work in a dynamic environment.

Qualifications

• Prior experience directly supporting Directors, VP’s, and/or Executives.
• Strong bias for action and keen sense of urgency.
• Flexible and adaptable to a demanding work environment.

Responsibilities

• Keep Senior Leaders on task with critical meetings and priorities.
• Coordinate calendars, meetings, travel and expense reports.
• Assist with presentations and materials for supported Leaders.

Skills

Attention to detail

Strong written and verbal communication

Ability to work in a fast-paced environment

IT concepts and terminology knowledge

Experience with SharePoint

Event planning

Education

Associate’s degree in a related field

Bachelor's degree preferred

Tools

MS Office

Office 365

Job description

This is Vikas from VertiSystem Inc. Currently I am hiring for our direct client. I found your resume on a job board and your profile seems to be a match for the position. We are the primary vendor with this client. Please find the job details below. For more details, you can reach me at 609-246-2390 and please send your updated resume.

Job Title: Administrative Assistant

Job Description

Administrative Assistant position to provide primary administrative support to North America IT Leaders, including the North America CIO and possibly others. This position will be located in our Glen Mills, PA North American headquarters’ office, requiring confidentiality and the ability to work with individuals at all levels of the organization.

Qualifications

• Associate’s degree in a related field; Bachelor's degree preferred
• Prior experience directly supporting Directors, VP’s, and/or Executives
• Strong bias for action, a keen sense of urgency and attention to detail
• Ability to deal tactfully and confidently with internal and external customers
• Strong written and verbal communication skills, using MS Office and Office 365
• Flexible and adaptable to a demanding and fast‑paced work environment
• Able to work effectively with other administrative staff at that location as well as our regional locations
• Working knowledge of IT concepts and terminology
• Experience in working with SharePoint
• Experience in event planning and execution

Responsibilities

• Keep Senior Leaders on task with critical meetings, events, action items, projects and priorities
• Coordinate calendars, meetings, travel and expense reports
• Assist with presentations, spreadsheets, materials, information, etc. for supported Leaders
• Coordinate with other leaders on a variety of tasks, projects and priorities
• Schedule and organize team building activities
• Responsible for standard administrative processes and needs