Temporary Executive Assistant / Commander Support Staff (CSS)

ASIR2Tekfs; Northern (KY); Hybrid; USD 75,000 - 85,000; Full time

Job summary

ASIR2Tekfs seeks an experienced Executive Assistant to support Squadron leadership at Joint Base Pearl Harbor-Hickam. You will manage executive calendars, coordinate secure meetings, and assist with official travel and personnel actions.

The role requires 5–7 years of DoD/CSS support, a Bachelor’s degree or equivalent, and proficiency with Microsoft Office, SharePoint, and DoD personnel systems. Core hours are 0730–1600, with a full-time schedule on base.

Qualifications

• Active TS/SCI clearance with willingness to polygraph.
• 5–7 years of executive administrative or CSS experience with DoD or USAF units.
• Bachelor's degree or equivalent education/experience.

Responsibilities

• Manage Commander’s calendar and deconflict schedules based on priorities.
• Coordinate meetings and events, including official ceremonies and VTCs.
• Securely transfer materials across NIPR, SIPR, and JWICS networks.
• Serve as DTS Approving Official for leadership travel and coordinate visit requests.
• Process actions in MilPDS, vMPF, ATAAPS, LeaveWeb, AFPAAS and SharePoint.
• Draft and track official correspondence using BLUF format.

Skills

Executive support

Calendar management

Travel coordination

Secure communications

MS Office

SharePoint

DTS

MilPDS

ATAAPS

vMPF

Education

Bachelor's degree

Tools

DTS

MilPDS

ATAAPS

SharePoint

vMPF

MS Office

Job description

Job DetailsLevel: ExperiencedJob Location: ARCADE @ Hawaii - Joint Base Pearl Harbor Hickam, HI 96860Position Type: Full TimeSalary Range: $75,000.00 - $85,000.00 Salary/yearLocation: Joint Base Pearl Harbor-Hickam (Hickam AFB), HI

Clearance: Active Top Secret / SCI (Must be willing to take a polygraph)

Schedule: Full-Time (Core Hours: 0730 – 1600) this opening is Temporary

Role Overview

We are looking for an experienced Executive Assistant to provide direct daily administrative, scheduling, and protocol support to Squadron leadership at Joint Base Pearl Harbor-Hickam. In this role, you will manage executive calendars, coordinate meetings across secure facilities, support official travel, and process military personnel actions.

What You Will Do

• Calendar & Meeting Management: Proactively manage and deconflict the Commander’s schedule based on operational priorities; build clear calendar invites with read-aheads and location details.
• Meeting & Event Support: Set up VTCs, run presentation slides, track action items/minutes, and coordinate official events (Commander’s Calls, awards, and promotion ceremonies).
• Multi-Network Support: Securely handle and transfer administrative materials across classified and unclassified networks (NIPR, SIPR, JWICS).
• Travel & Protocol: Serve as the Defense Travel System (DTS) Approving Official (AO) for leadership travel, coordinate RSVPs, and work with security for visit requests.
• Personnel & CSS Administration: Process actions using standard Air Force systems (MilPDS, vMPF, ATAAPS, LeaveWeb, AFPAAS, SharePoint) and serve as a Drug Demand Reduction Trusted Agent.
• Executive Communication: Draft, format, and track official correspondence, taskers, and staff packages using clear Bottom Line Up Front (BLUF) standards.

Qualifications

• Clearance: Active TS/SCI eligibility (willing to take a polygraph).
• Experience: 5–7 years of executive administrative or Commander Support Staff (CSS) experience supporting Department of Defense (DoD) or U.S. Air Force units.
• Education: Bachelor’s degree or equivalent combination of education and work experience.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), SharePoint, and standard DoD/AF personnel systems (DTS, MilPDS, ATAAPS).
• Key Skills: High discretion, strong attention to detail, proactive problem-solving, and clear written/verbal communication.