Administrative Assistant

Draxord; Tampa (FL); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Annual bonus program

Job summary

Draxord Group is seeking an Administrative Assistant to support our Tampa office and cultivate a professional, welcoming environment for employees, visitors and partners. You will manage front-desk operations, coordinate meetings, handle mail and deliveries, and assist with vendor coordination in a fast-paced setting.

The role requires strong organizational skills, excellent communication, and proficiency with Microsoft 365 applications.

Qualifications

• Approximately two or more years of experience in administrative support, front-desk operations or office services.
• Experience in a professional office environment is an asset.

Responsibilities

• Greet and assist visitors, candidates, vendors and business partners.
• Answer and route calls; respond to general office inquiries.
• Manage mail, couriers and deliveries; coordinate access for visitors.
• Maintain meeting rooms, reception and shared spaces in a professional condition.
• Coordinate office supplies and routine vendor requests; monitor stock levels.
• Support meeting scheduling and room reservations; assist with onboarding logistics.
• Maintain contact lists, vendor information and basic records.
• Provide general admin support to Operations and senior leadership as needed.

Skills

Organizational skills

Time-management

Interpersonal skills

Customer-service

Written communication

Verbal communication

Multitasking

Attention to detail

Confidentiality

Independence with collaboration

Microsoft 365

Outlook

Excel

Word

Tools

Microsoft 365

Outlook

Excel

Word

Job description

About Draxord Group

Draxord Group is a growing real estate investment and asset management company focused on multifamily properties across the United States. Our Tampa office supports the company's operations, acquisitions, asset management and corporate development activities.

We are seeking a dependable, organized and service-oriented Administrative Assistant to support our Tampa office and help create a professional and welcoming environment for employees, visitors, vendors and business partners.

Position Summary

The Administrative Assistant is responsible for front-desk operations and essential day-to-day office coordination. This position serves as a central point of contact for the Tampa office and supports office organization, visitors, meetings, vendors, deliveries and general administrative activities. The ideal candidate is organized, responsive, professional and comfortable working in a fast-paced business environment where priorities may change throughout the day.

Key Responsibilities

• Welcome and assist visitors, candidates, vendors and business partners.
• Answer and route incoming calls and respond to general office inquiries.
• Manage incoming and outgoing mail, courier deliveries and building deliveries.
• Coordinate access for visitors, vendors and service providers.
• Maintain meeting rooms, reception areas, kitchen and shared office spaces in an organized and professional condition.
• Coordinate office supplies, refreshments and routine vendor requests.
• Monitor office supply levels and arrange replenishment as needed.
• Support meeting scheduling, conference-room reservations, room setup and visitor access.
• Maintain office contact lists, vendor information, building instructions and basic administrative records.
• Assist with scheduling and coordination of internal meetings and team activities.
• Communicate with building management and service providers regarding routine office matters.
• Provide general administrative support to Operations, senior leadership and other departments as needed.
• Assist with basic document preparation, filing, data entry and spreadsheet updates.
• Help coordinate onboarding logistics for new employees, including workspace preparation, office access and first-day arrangements.
• Maintain confidentiality when handling company, employee or business information.
• Perform other reasonable administrative duties related to the position as assigned.

Qualifications

Preferred Experience

• Approximately two or more years of experience in administrative support, reception, front-desk operations, office services, hospitality or a similar environment preferred.
• Experience supporting a professional office environment is an asset.

Skills

• Strong organizational and time-management skills.
• Excellent interpersonal and customer-service skills.
• Clear and professional written and verbal communication.
• Ability to manage multiple priorities and follow through on assigned responsibilities.
• Strong attention to detail and accuracy.
• Ability to handle confidential information appropriately.
• Comfortable working independently while collaborating with multiple departments.
• Working knowledge of Microsoft 365, including Outlook, Word and Excel.
• Comfortable using email, electronic calendars, spreadsheets and standard office equipment.
• Ability to learn new software and office systems.

Language

• Professional proficiency in English is required for day-to-day business communications

Compensation

The anticipated base compensation range for this position is $40,000–$46,000 per year, depending on relevant experience, qualifications and skills. The employee may also be eligible to participate in a discretionary company-wide annual performance bonus program, subject to company policies and applicable program terms. This position is classified as non-exempt and is eligible for overtime compensation in accordance with applicable federal and Florida law.

Work Environment

This is an on-site position in Draxord Group's Tampa, Florida office. The position regularly involves use of computers, phones and standard office equipment and interaction with employees, visitors, vendors and business partners. Reasonable accommodations may be provided to qualified individuals with disabilities to enable them to perform the essential functions of the position.

Equal Employment Opportunity

Draxord Group is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit and business needs. Draxord Group does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status or any other status protected by applicable federal, state or local law. Draxord Group provides reasonable accommodations to qualified applicants and employees with disabilities in accordance with applicable law.

Employment Eligibility

The successful candidate must be legally authorized to work in the United States. Employment eligibility will be verified in accordance with applicable federal and Florida requirements.

What Success Looks Like

Success in this position includes:

• Providing a professional and welcoming experience for visitors and employees.
• Maintaining reliable front-desk and office coverage.
• Responding promptly and accurately to calls, deliveries and office requests.
• Keeping meeting rooms and shared office spaces ready for use.
• Maintaining adequate office supplies without operational interruptions.
• Keeping office, vendor and administrative information accurate and organized.
• Supporting leadership and team members efficiently and professionally.

Draxord Group reserves the right to modify the responsibilities of this position based on business needs. This job description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the position.