Administrative Assistant

Trilon; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Excellent compensation package

401(k) Plan and Match

Tuiton Reimbursement

Flexible Spending Account

Parental Leave

Job summary

Trilon is seeking an Administrative Assistant to provide confidential administrative support to Vice Presidents and Division Leaders in Tampa, FL. This role requires managing schedules, coordinating travel, and supporting business development efforts.

The ideal candidate should have strong computer skills, excellent communication abilities, and at least 5 years of related experience. A high school diploma and valid driver's license are mandatory. The position offers an excellent compensation package and a variety of benefits.

Qualifications

• Minimum of 40 hours a week with possibility of overtime.
• At least 5 years of experience in the field or in a related area.
• Valid driver’s license with approved/acceptable driving history required.

Responsibilities

• Provide confidential administrative assistance to executives.
• Prepare confidential committee agendas and meeting minutes.
• Manage and maintain leaders’ schedules.

Skills

Advanced experience in Word, Excel, Microsoft Office

Good writing and verbal communication skills

Knowledge of internet research

Education

High school diploma or its equivalent

Job description

Overview

The role of the Administrative Assistant is to provide confidential administrative assistance and support to Vice Presidents and Division Leaders.

Department: Corporate/Administrative

Location: Tampa, FL

Responsibilities

• Prepare confidential committee agendas and meeting minutes
• Assist with confidential market sector and divisional administrative support
• Manage and maintain leaders’ schedules
• Coordinate travel arrangements
• Support management with business development efforts
• Screen incoming phone calls
• Greet clients
• Monitor, maintain and order office supplies as needed
• Filing and other general office duties
• Prepare Project Control Forms (PCFs)
• Projects Coordination Efforts
• Coordinate group events including lunches
• Complete timesheets
• Expense Reports
• Facilitate correspondence of licenses, PDH’s, training, publications, etc.
• Clean/help rearrange offices as needed
• Prepare for new employees, organize work areas, order supplies, etc.
• Sub-consultant agreements
• Supplemental agreements
• Help with license applications and renewals
• Shop drawing/RFI distributions
• Maintain monthly budget expenditures
• Contract administration

What you'll need

• Strong computer skills with advanced experience in Word, Excel, Microsoft Office
• Good writing and verbal communicative skills
• Knowledge of internet research
• Position requires minimum of 40 hours a week with possibility of overtime
• Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area.
• Valid driver’s license with approved/acceptable driving history required
• Professional appearance and demeanor required at all times
• Understanding of confidentiality of the role

DRMP Offers

• Excellent compensation package
• Outstanding holiday and paid-time-off programs
• 401(k) Plan and Match
• Career Path Development Program (Management & Technical Career Tracks)
• Mentorship Program
• Tution Reimbursement
• Parental Leave
• Competitive health and dental insurance premiums
• Variety of voluntary benefit options
• Short-Term Disability/Long-Term Disability
• Company-furnished life insurance
• Employee Assistance Program (EAP)
• Flexible Spending Account
• and More

DRMP is a Drug and Alcohol Free workplace, an Equal Employment Opportunity employer and E-Verify employer.