Remote Administrative & Operations Specialist

Kavaliro; Tampa (FL); On-site; USD 52,000 - 66,000; Full time

Job summary

Kavaliro is seeking an Administrative Assistant to support back-office operations across administrative, travel, HR, and accounting-related activities. The candidate should be highly organized, detail-oriented, tech-savvy, and capable of handling multiple priorities in a fast-paced environment, ideally with government-contractor experience.

The role emphasizes remote work, multi-function support, and a proactive approach to improving administrative workflows while maintaining accurate records

Qualifications

• 7+ years of administrative, operations, office management, or business support experience.
• Proven ability to manage multiple priorities simultaneously.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of proficiency with Microsoft Office Suite and business systems.
• Ability to work independently in a remote environment.

Responsibilities

• Provide administrative support to leadership and back-office teams.
• Coordinate travel arrangements, itineraries, and expense reports.
• Manage calendars, meetings, documentation, and internal communications.
• Assist with special projects and company initiatives as needed.
• Maintain organized electronic records and business documentation.
• Assist with onboarding and offboarding activities.
• Support HR processes, employee communications, policy administration, and record maintenance.
• Coordinate completion of employment-related documentation.
• Serve as a resource for employees on administrative and HR-related questions.
• Assist with expense tracking, invoice processing, and general administrative accounting tasks.
• Support collection and organization of financial documentation.
• Partner with internal teams to ensure accurate recordkeeping and reporting.
• Assist with vendor management and administrative compliance activities.
• Learn company operations and provide cross-functional support where needed.
• Help ensure processes are completed accurately and efficiently.
• Identify opportunities to improve administrative workflows and organization.

Skills

Multitasking

Communication skills

Independent remote work

Time management

Tools

Microsoft Office Suite

Job description

Kavaliro is seeking an Administrative Assistant to support back-office operations across administrative, travel, HR, and accounting-related activities. The candidate should be highly organized, detail-oriented, tech-savvy, and capable of handling multiple priorities in a fast-paced environment, ideally with government-contractor experience.

The role emphasizes remote work, multi-function support, and a proactive approach to improving administrative workflows while maintaining accurate records