Administrative Assistant

Skill; Sunnyvale (CA); Hybrid; USD 34,440 - 37,525; Full time

Benefits offered by this job

Weekly pay

Health, vision, dental plans

401k with match

Free online training

Job summary

Aquent Talent is seeking a highly organized administrative professional to backfill critical projects in a fast-paced environment in Sunnyvale, CA. The role focuses on equipment ordering, onboarding logistics, and event coordination to keep teams efficient and focused on innovation.

You will manage calendars, coordinate orders, support new hires, and ensure smooth operations across teams, with in-office Mon-Thu schedule and remote Friday, backed by weekly pay and comprehensive benefits.

Qualifications

• 2–3+ years admin experience (calendars, equipment, new hires, events)
• Proficient in Keynote, Slack, and Calendar
• Self-starter, highly organized with privacy awareness

Responsibilities

• Place equipment orders through internal system
• Stock equipment and distribute orders as needed
• Set up lunches and refresh snack areas
• Order new hire nameplates and refresh desk spaces
• Manage conference room calendar

Skills

Calendar management

Equipment ordering

New hire setup

Event scheduling

Privacy awareness

Self-starter

Tools

Keynote

Slack

Calendar

Job description

Overview

Placement Type: Temporary

Salary: $25-27.24 Hourly (up to $27.24/hr)

Location: Sunnyvale, CA

Schedule: In-Office Monday - Thursday (Remote Friday)

Max Hourly Rate: $27.24

Pay Comments: W2, weekly pay, benefits, 401k w/ match

Background screening required

Join a globally recognized leader in innovation and technology, a company that consistently redefines industries and enriches lives through groundbreaking products and services. This organization fosters a dynamic and collaborative environment where every contribution makes a tangible impact on its mission to empower creativity and drive progress. Aquent is partnering with this innovative client to find exceptional talent.

We are seeking a highly organized and proactive administrative professional to join a vibrant team. In this pivotal role, you will be the backbone of operational efficiency, directly supporting critical projects and initiatives that contribute to the smooth functioning of a fast-paced environment. Your meticulous attention to detail and ability to anticipate needs will directly empower teams, ensuring they can focus on their core objectives and drive forward innovative solutions.

Project/Business Initiative this role will support:

• Equipment orders through internal equipment ordering
• Stock equipment, supplies, and distribute orders as needed
• Set up lunches, stock snack area
• Order new hire nameplates and refresh new hire desk areas
• Conference room calendar management

Top 3 Must-Haves:

• Self-starter, super organized, familiar and comfortable with privacy
• 2 - 3+ years as an Admin - managing calendars, ordering equipment, new employee setup, event scheduling
• Proficient in Keynote, Slack, and Calendar

Nice to Haves:

• Fortune 500 experience

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment‑one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.