Executive Admin

Aquent; Cary (NC); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k with match

Weekly pay

Benefits

Job summary

Aquent is looking for a highly skilled administrative professional in Cary, NC, to support senior leadership. This role involves managing calendars, coordinating meetings, and aiding in travel logistics while ensuring a seamless operation within a fast-paced environment.

The ideal candidate will have at least 3 years of experience working with Director-level executives, demonstrate strong discretion, and possess exceptional communication skills. Aquent encourages a diverse workforce and offers a dynamic work atmosphere.

Qualifications

• Minimum of 3 years of administrative assistant experience, specifically supporting leaders at the Director-level and above.
• Exceptional discretion and sound judgment when handling confidential and sensitive information.
• Outstanding written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support for senior leaders.
• Manage hardware and supplies and collaborate with facilities teams.
• Flawlessly execute team offsites and various events.

Skills

Calendar management

Meeting coordination

Expense reimbursement

Travel scheduling

Communication skills

Job description

Aquent is partnering with a globally recognized innovator that shapes the future of technology and consumer experiences. This organization is renowned for its commitment to excellence, groundbreaking products, and a culture that values creativity and precision. Join a team where your contributions directly support the visionaries behind some of the world’s most impactful advancements.

Are you an organizational maestro with a passion for enabling high-performing leaders? We’re seeking a dynamic and highly skilled administrative professional to provide pivotal support to senior leadership. In this role, you’ll be at the heart of executive operations, ensuring seamless daily functions and contributing directly to the strategic flow of a fast-paced, innovative environment. Your expertise will empower leaders to focus on critical initiatives, making a tangible impact on the company’s success and its future-defining projects.

Location: Cary, NC

Schedule: In-Office T/W/Th; Remote M/F

Pay: W2, weekly pay, benefits, 401k w/ match

Background screening required.

Responsibilities

• Provide comprehensive administrative support for up to two senior leaders, including meticulous calendar management, meeting coordination, expense reimbursement, and travel scheduling.
• Act as a central point of contact for operational needs within the workspace, managing hardware and supplies, collaborating with facilities teams to maintain functional environments, and assisting with space management, including seating assignments and audits.
• Strategically plan and flawlessly execute team offsites and various events.
• Cultivate robust working relationships with leaders and their respective teams.
• Engage and collaborate effectively with globally distributed administrative and functional teams.

Must‑Have Qualifications

• Minimum of 3 years of administrative assistant experience, specifically supporting leaders at the Director-level and above.
• Demonstrated experience working within large, complex organizations.
• Exceptional discretion and sound judgment when handling confidential and sensitive information.
• Proven ability to remain calm and focused under pressure, with the flexibility to adapt priorities quickly.
• Outstanding written and verbal communication skills.

Nice‑to‑Have Qualifications

• Experience within the technology industry.
• Proficiency in enterprise‑level scheduling and productivity tools.

Aquent is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment‑one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.