Administrative Assistant

Roto-Rooter Plumbing and Drain Service; Stratford (CT); On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

Medical insurance with a Prescription 

Accident and Critical IllnessInsurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Training

Life Insurance

Matching 401K Retirement Savings Plan

Tuition Reimbursement

Profit Sharing

Job summary

Roto-Rooter Plumbing and Drain Service in Stratford, CT is hiring an Administrative Assistant for our Bridgeport branch. The hourly rate ranges from $21.00 to $23.00, depending on experience. We are hiring immediately and seek a candidate who can support payroll, accounts receivable, and general office tasks.

The ideal applicant has AR experience, strong organizational skills, and proficiency with Microsoft Office. AS400 knowledge is a plus.

Qualifications

• Accounts receivable experience is preferred.
• Ability to multitask and meet deadlines.
• Strong organizational and teamwork skills.
• Proficiency with Microsoft Office; AS400 knowledge is a plus.

Responsibilities

• Communicates benefit information to employees.
• Interfaces with Home Office to answer general employee questions.
• Collects and files signed time records for hourly and commissioned employees.
• Computes payroll for office staff and forwards it to the home office payroll representative.
• Works with payroll to resolve discrepancies.
• Handles customer confidential payment information.
• Balances technicians' paperwork with reports and reconciliations.
• Calls current A/R accounts to confirm invoices and collects delinquent amounts.
• Prepares correspondence and inter-office memos for customers, management, staff, and technicians.
• Orders and maintains office supplies for the branch.

Skills

Accounts receivable

Multitasking

Organizational skills

Teamwork

Microsoft Office

AS400

Tools

AS400

Job description

Administrative Assistant

Overview

Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Bridgeport branch located in Stratford, CT. The hourly rate for this position is $21.00-$23.00, depending on experience. We are hiring immediately!

Responsibilities

• Communicates benefit information to employees.
• Interfaces with Home Office personnel to answer general employee questions.
• Collects and files signed time records for hourly and commissioned employees.
• Computes payroll for office staff and forwards it to the home office payroll representative.
• Works with payroll representative to resolve any payroll discrepancies.
• Handles customer confidential payment information.
• Balances services technicians’ turn‑in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy.
• Calls current A/R accounts to confirm receipt of the correct invoice and collects from delinquent accounts.
• Prepares correspondence and inter‑office memos as needed for communication between customers, management, office staff, and technicians.
• Orders and maintains office supplies for the branch.

Requirements

• Demonstrated prior experience in accounts receivable accounting is highly preferred.
• Proven ability to thrive in a fast‑paced environment.
• Works well within a team, can multitask and prioritize multiple assignments and deadlines, and has excellent organizational skills.
• Working knowledge of common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred.
• Self‑starter who is organized, thorough with attention to detail, and has strong follow‑up skills.
• Highly motivated, detail oriented, and able to work independently.

Benefits

• Medical insurance with a Prescription Drug Card
• Accident and Critical Illness Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Training
• Life Insurance
• Matching 401K Retirement Savings Plan
• Tuition Reimbursement
• Profit Sharing

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law.