Administrative Assistant

Talentify; Stamford (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Talentify is seeking an Administrative Assistant for a 4+ month assignment in Stamford, CT. You will provide general administrative and clerical support and coordinate event schedules, meetings, and appointments.

You will assist with event planning, registration, setup, and on-site coordination, liaise with vendors, and maintain attendee lists, invoices, and reports. Proficiency in Excel, Word, and Outlook is required, along with strong organization, communication, and the ability to work under

Qualifications

• Previous experience in administration and/or event coordination.
• Good knowledge of MS Excel, Word, and Outlook/email.
• Strong organizational and multitasking abilities.
• Excellent communication and coordination skills.
• Good attention to detail.
• Ability to work under pressure and meet deadlines.
• Willingness to work flexible hours when required for events.

Responsibilities

• Provide general administrative and clerical support.
• Coordinate event schedules, meetings, and appointments.
• Assist with event planning, registration, setup, and on-site coordination.
• Coordinate with vendors, venues, clients, and service providers.
• Maintain attendee lists, event documents, invoices, and reports.
• Prepare and update Excel spreadsheets and databases.
• Handle emails, calls, and routine correspondence.
• Prepare quotations, purchase requests, and other event-related documents.
• Track event expenses and maintain accurate records.
• Support the team before, during, and after events.
• Perform data entry, filing, documentation, and other office duties.

Skills

Administration

Event coordination

MS Excel

MS Word

Outlook

Communication

Attention to detail

Time management

Tools

MS Excel

MS Word

Outlook

Job description

Title - Administrative Assistant
Duration - 4+ months
Location - Stamford, CT

Key Responsibilities

• Provide general administrative and clerical support.
• Coordinate event schedules, meetings, and appointments.
• Assist with event planning, registration, setup, and on-site coordination.
• Coordinate with vendors, venues, clients, and service providers.
• Maintain attendee lists, event documents, invoices, and reports.
• Prepare and update Excel spreadsheets and databases.
• Handle emails, calls, and routine correspondence.
• Prepare quotations, purchase requests, and other event-related documents.
• Track event expenses and maintain accurate records.
• Support the team before, during, and after events.
• Perform data entry, filing, documentation, and other office duties.

Required Skills

• Previous experience in administration and/or event coordination.
• Good knowledge of MS Excel, Word, and Outlook/email.
• Strong organizational and multitasking abilities.
• Excellent communication and coordination skills.
• Good attention to detail.
• Ability to work under pressure and meet deadlines.
• Willingness to work flexible hours when required for events.