Administrative Assistant

Sun Communities & Sun Outdoors; Southfield (MI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical and prescription coverage

Dental and vision plans

On-site fitness center

401(k) with Sun matching

Tuition reimbursement

Paid time off

RV site discounts

Job summary

Sun Communities & Sun Outdoors is seeking an Administrative Assistant to support our operations leadership team in Metro Detroit, MI. The role requires handling phone calls, typing, filing, and various clerical tasks to keep the office organized and efficient.

You will prepare contracts, letters, and notices, review supply orders, and transcribe a range of documents while maintaining accurate files. Strong communication and multitasking abilities are essential in this fast-paced environment.

Qualifications

• High School Diploma or GED is required.
• 2 years of experience supporting mid-to-upper management is required.
• 2 years of administrative experience is required.
• Excellent verbal and written communication skills.
• Strong attention to detail, organization and multitasking abilities.

Responsibilities

• Perform general administrative functions such as answering phones, typing, copying, faxing, filing, shipping and other duties. (Essential)
• Prepares contracts, letters and notices (Essential)
• Reviews and approves supply orders from the community team members (Essential)
• Transcribes confidential and complex letters, memos and inspection reports
• Manages file organization and electronic filing for each community
• Maintains Sharepoint sites and information management
• Generates spreadsheets and reports as requested
• Oversees general duties and supports team as needed

Skills

Verbal communication

Written communication

Organization

multitasking

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Overview

The Administrative Assistant provides administrative support to our operations leadership team.

Job Duties

• Perform general administrative functions such as answering phones, typing, copying, faxing, filing, shipping and other duties. (Essential)
• Prepares various contracts, letters and notices (Essential)
• Reviews and approves supply orders from the community team members (Essential)
• Transcribes a wide range of general, confidential and complex letters, memos and inspection reports into a written format (Essential)
• Reviews various communications prepared by community team members to ensure accuracy and appropriateness
• Assists with organizing and maintaining the general office area to ensure an efficient working environment
• Maintains accurate, neat files for each community, creating new electronic file folders as needed; files all written correspondence
• Assists with administering multiple Sharepoint sites, adding and removing information
• Performs general administrative functions such as answering phones, typing, copying, faxing, filing, and other duties as assigned
• Prepares, prints, or exports various spreadsheets, and multiple reports as requested
• Other duties as assigned

Requirements

• High School Diploma or GED (Required)
• 2 years in experience supporting mid to upper management leaders (Required)
• 2 years in administrative experience (Required)
• Excellent verbal and written communication skills
• Strong attention to detail, organization and multitasking abilities
• Ability to work well with others inside as well as outside the company
• Ability to work overtime as needed
• Intermediate to advanced computer proficiency, with the ability to use the Microsoft Office Suite, email, the internet, and provide data entry in a timely and efficient manner
• Must have a valid driver's license

Benefits

At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

• Comprehensive Medical and Prescription coverage with 4 plan options so you can choose the plan that best meets the needs of you and your family
• Comprehensive Dental and Vision Plans
• On-Site Fitness Center
• Voluntary Health and Dependent Care Reimbursement Accounts
• Life, Accidental Death & Dismemberment Insurance and Dependent Life
• Short and Long-Term Disability Coverage
• 401(k) Plan with Sun matching contribution
• Employee Assistance Program
• Identity Theft Insurance
• Legal Assistance Plan
• Pet Insurance
• Tuition Reimbursement program providing financial support to team members who further their formal education
• Vacation RV Site Discounts for team members when visiting Sun resorts across the nation
• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
• Up to six weeks of paid parental leave for the birth of a child, adoption, or placement of a child
• Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty

Location

Metro Detroit, Michigan