Administrative Assistant

Sun Communities; Southfield (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive health and prescription

Dental and vision plans

On-site fitness center

401(k) plan with Sun matching

Job summary

Sun Communities is seeking an Administrative Assistant to provide essential administrative support to the operations leadership team in the Metro Detroit area. The role involves handling phones, typing, filing, document preparation, and routine governance tasks across multiple communities.

Responsibilities include preparing contracts, reviewing supply orders, transcribing confidential documents, and maintaining organized files.

Qualifications

• High School Diploma or GED required.
• 2 years in experience supporting mid to upper management leaders required.
• 2 years in administrative experience required.
• Excellent verbal and written communication skills required.
• Strong attention to detail, organization and multitasking abilities required.
• Ability to work well with others inside and outside the company; overtime as needed.

Responsibilities

• Answer phones, type, copy, fax, file, ship and perform other duties as assigned.
• Prepare contracts, letters and notices.
• Review and approve supply orders from the community team members.
• Transcribe letters, memos and inspection reports into written format; maintain confidentiality.
• Review communications for accuracy and appropriateness.
• Organize and maintain the general office area for an efficient working environment.
• Maintain accurate files for each community and create electronic folders as needed; file all written correspondence.
• Assist with administering SharePoint sites and managing information.
• Prepare, print or export spreadsheets and multiple reports as requested.

Skills

Verbal communication

Written communication

Attention to detail

Multitasking

Team collaboration

Microsoft Office

Education

High School Diploma or GED

Tools

SharePoint

Microsoft Office

Data entry

Job description

The Administrative Assistant provides administrative support to our operations leadership team.

Job Duties

• Perform general administrative functions such as answering phones, typing, copying, faxing, filing, shipping and other duties. (Essential)
• Prepares various contracts, letters and notices (Essential)
• Reviews and approves supply orders from the community team members (Essential)
• Transcribes a wide range of general, confidential and complex letters, memos and inspection reports into a written format (Essential)
• Reviews various communications prepared by community team members to ensure accuracy and appropriateness
• Assists with organizing and maintaining the general office area to ensure an efficient working environment
• Maintains accurate, neat files for each community, creating new electronic file folders as needed; files all written correspondence
• Assists with administering multiple Sharepoint sites, adding and removing information
• Performs general administrative functions such as answering phones, typing, copying, faxing, filing, and other duties as assigned
• Prepares, prints, or exports various spreadsheets, and multiple reports as requested
• Other duties as assigned

Requirements

• High School Diploma or GED (Required)
• 2 years in experience supporting mid to upper management leaders (Required)
• 2 years in administrative experience (Required)
• Excellent verbal and written communication skills
• Strong attention to detail, organization and multitasking abilities
• Ability to work well with others inside as well as outside the company
• Ability to work overtime as needed
• Intermediate to advanced computer proficiency, with the ability to use the Microsoft Office Suite, email, the internet, and provide data entry in a timely and efficient manner
• Must have a valid driver's license

BENEFITS

• Comprehensive Medical and Prescription coverage with 4plan optionsso you can choose the plan that best meets the needs of you and your family
• Comprehensive Dental and Vision Plans
• On-Site Fitness Center
• Voluntary Health and Dependent Care Reimbursement Accounts
• Life,Accidental Death &Dismemberment Insurance and Dependent Life
• Short and Long-Term Disability Coverage
• 401(k) Plan with Sun matching contribution
• Employee Assistance Program
• Identity Theft Insurance
• Legal Assistance Plan
• Pet Insurance
• Tuition Reimbursement program providing financial support to team members who further their formal education
• Vacation RV Site Discounts for team members when visiting Sun resorts across the nation
• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
• Up to six weeks of paid parental leave for the birth of achild, adoption, or placement of a child
• Paid Time Off including tenholidays, vacation, personal, sick time, bereavement and pay for jury duty

Corporate Headquarters (HQ) position, located in the Metro Detroit, Michigan market today.

Accessibility Assistance

If you are an individual with a disability and need assistance completing an online application, please contact us at (844) SUN-4343. Alternatively, an email may be sent to [e-mail]. "Applicant Accommodation" should be included in the subject line of the email. Please note that this phone number and email address are only for those individuals who would like to request an accommodation to apply for a job.

US State Team Member Privacy Notice

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Secretary, Administrative Assistant, Data Entry, Supply, Administrative, Operations