Administrative Assistant

myhrpartnerinc; South Whitehall Township (PA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Matching 401(k)

Paid holidays and vacation

Annual Christmas bonus

Team environment

Job summary

MyhrPartnerInc in Center Valley, PA is seeking an Administrative Assistant to support the Accounting Department and day-to-day office operations in a full-time, on-site role. You will work as an extension of leadership, with opportunities to grow into new projects and to leverage AI tools to build smarter, more efficient systems.

Experience in administrative, bookkeeping, or office support is preferred. Strong organization, clear communication, independence, and a team attitude are valued as you

Qualifications

• Administrative, bookkeeping, or office support experience preferred.
• Strong organizational skills with high attention to detail.
• Clear written and verbal communication skills.
• A self-starter who can work independently and take ownership of tasks.
• Willing to use AI tools to improve efficiency; no prior AI experience required.

Responsibilities

• Receive, distribute, and enter invoices into the accounting/project system.
• Perform credit card reconciliation.
• Process weekly time clock updates for payroll.
• Set up and maintain new vendor accounts.
• Track and maintain project registrations in our project management software, including submitting permits through approval and issuance.
• Enter and maintain project data, keeping all project files current.
• Maintain tool inventory records; coordinate insurance audits and keep policies current.
• Track vehicle registrations and manage related records.
• Support company culture initiatives, including client appreciation efforts and monitoring online reviews.
• Coordinate employee appreciation gifts, birthdays, and company swag ordering/distribution.
• Manage office supply inventory and ordering.
• Attend meetings as needed, take notes, and provide status updates on open projects.
• Perform other clerical duties as required.
• Use AI tools to help automate repetitive administrative and operational tasks.

Skills

Administrative experience

Microsoft Office

Excel

Communication skills

Independent worker

AI tools

Tools

BuilderTrend

Job description

We're a growing residential construction and renovation company where employees are trusted from day one and given real ownership over their work: not micromanaged or boxed in. As our Administrative Assistant, you'll be treated as an extension of leadership, with the opportunity to grow into new projects and responsibilities as you master the role, including working directly with our AI tools to help build smarter, more efficient systems as we scale.

This is a full-time, on-site role based in Center Valley, PA, supporting our Accounting Department and day-to-day office operations. If you're dependable, proactive, and energized by a fast-paced, dynamic environment where initiative is rewarded, we'd love to hear from you!

Day to day, you can expect to:

• Receive, distribute, and enter incoming invoices into the accounting/project system
• Perform credit card reconciliation
• Process weekly time clock updates for payroll
• Set up and maintain new vendor accounts
• Track and maintain project registrations in our project management software, including submitting permits through approval and issuance
• Enter and maintain project data, keeping all project files current
• Maintain tool inventory records; coordinate insurance audits and keep policies current
• Track vehicle registrations and manage related records
• Support company culture initiatives, including client appreciation efforts and monitoring online reviews
• Coordinate employee appreciation gifts, birthdays, and company swag ordering/distribution
• Manage office supply inventory and ordering
• Attend meetings as needed, take notes, and provide status updates on open projects
• Perform other clerical duties as required
• Use AI tools to help automate repetitive administrative and operational tasks

What you need to thrive in this role

• Prior administrative, bookkeeping, or office support experience preferred
• Strong organizational skills with high attention to detail
• Comfortable managing multiple priorities and deadlines across departments
• Proficiency with Microsoft Office/Excel; experience with construction project management software (such as BuilderTrend) a plus, but not required
• Clear written and verbal communication skills
• A self-starter who is comfortable working independently and taking ownership of tasks
• Positive, team-oriented attitude
• Comfortable using technology and open to using AI tools to improve efficiency; no prior AI experience necessary

What we offer you

We offer competitive pay and benefits because we value your talent and want you to thrive in a supportive, close-knit team environment

• Hourly pay of $23-24/hour
• Matching 401(k)
• Paid holidays and vacation
• Annual Christmas bonus
• Teamenvironment with a focus on quality, respect, and customer satisfaction

We celebrate diversity and are committed to creating an inclusive environment for all employees.