Administrative Assistant

Elevate Structures; South Dakota; On-site; USD 36,000 - 48,000; Full time

Job summary

Elevate Structures seeks an Administrative Assistant to welcome customers and support the front desk. The role emphasizes accurate data entry, filing, mail logistics, and general office administration to meet company and client needs.

You will manage a multi-line phone system, greet visitors, process mail, assist with inventory, and support event coordination with a service-oriented mindset.

Qualifications

• Three or more years office/administration experience preferred.
• High school diploma or equivalent required.
• Strong customer service and professional appearance.
• Ability to work in a fast-paced environment with interruptions.

Responsibilities

• Operate a multi-line phone system and route calls to the correct person.
• Maintain a professional first impression for all visitors and calls.
• Key customer-related transactions accurately and promptly.
• Perform front-office admin tasks: vouchers, deposits, mail, and file maintenance.
• Assist with coil inventory receiving/transferring and inventory organization.
• Open and close the front office; assist with events and other duties.

Skills

Office administration

Phone system handling

Customer service

Teamwork

Deadline orientation

Education

High school diploma or equivalent

Job description

JOB SUMMARY: The Administrative Assistant will be responsible for first impressions with customers, internal and external, and all administration functions of front desk/office support to meet needs and demands of company. The individual must demonstrate a willingness to provide an excellent experience, seizing opportunities to create raving fans with every interaction.

JOB DUTIES AND ESSENTIAL FUNCTIONS:

Responsible for operating a multi-line phone system, answering all calls to ensure customers speak to a live person and are pleasantly greeted and transferred to correct person in a timely and accurate manner.

Maintains a professional, customer-focused first impression for all customers entering into division.

Responsible for accurate and efficient keying of customer related transactions.

Responsible for timely and accurate administration functions supporting needs of company and customers, including but not limited to: purchase requisition vouchers, receive and transfer coil inventory support, creating and documenting deposits; ingoing and outgoing mail / FedEx / UPS; storage and file maintenance of Bills of Lading; scanning and file maintenance

Assists with receiving and transferring coil inventory.

Manages ingoing and outgoing mail and shipments.

Manages storage and file maintenance.

Knows, understands and applies the company’s cash handling policy and CPU (customer pick-up) practices and procedures.

Responsible for open and close of front office area for the day.

Assists in organizing and executing company events.

Other duties and special projects as assigned.

MINIMUM QUALIFICATIONS:

• Ability to handle multi-line phone system
• Ability to work within a team
• Ability to meet deadlines and work in a fast-paced environment with interruptions and prioritize duties
• Three or more years office/administration experience preferred
• High school diploma or equivalent
• Consistently exhibits and displays the company’s values of “Own It. Can Do. Act in Love.”
• Own It – Commitment to customer, the company, and each other
• Act in Love – Treating others with humility, respectfulness, kindness, honesty, patience, and self-control

Qualifications

Behaviors

Preferred

• Team Player : Works well as a member of a group
• Loyal : Shows firm and constant support to a cause
• Functional Expert : Considered a thought leader on a subject
• Enthusiastic : Shows intense and eager enjoyment and interest
• Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

• Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals
• Entrepreneurial Spirit : Inspired to perform well by an ability to drive new ventures within the business
• Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization
• Self-Starter : Inspired to perform without outside help

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.