Administrative Assistant

Cheiron; Solana Beach (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Cheiron is seeking an Administrative Assistant to provide essential on-site support in Solana Beach, CA. The role includes calendar management, travel coordination, meeting scheduling, and document preparation for consultants and leadership.

Responsibilities also cover phone handling, visitor reception, filing, and support for reports and client materials, requiring strong attention to detail and confidentiality in a professional services environment.

Qualifications

• High school diploma or equivalent required; additional office admin certifications are a plus.
• Experience providing administrative support to multiple professionals or teams.
• Proficiency with Microsoft Office suite and ability to learn new systems.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for consultants and leadership.
• Greet visitors, answer phones, and handle day-to-day communications.
• Prepare reports, presentations, and client materials; assist with data entry and filing.

Skills

Executive support

Calendar management

Communication

MS Office

Data entry

Confidentiality

On-site

Education

High school diploma

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Company Description

Cheiron is an employee-owned, full-service actuarial and financial consultancy serving public employers, Taft-Hartley plans, non-profits, and corporations across the United States. With offices in major cities including Washington, DC; Charlotte; Chicago; Philadelphia; New York; Portland, OR; Los Angeles; San Francisco; and San Diego, Cheiron focuses on pension and health consulting, helping clients identify, measure, and manage financial risks. The firm uses proprietary "X-scan" modeling tools to give clients real-time insight into their risk exposure and when deeper analysis is required. Cheiron is dedicated to providing objective advice, without conflicts of interest or liability limitations, and is known for integrity, responsiveness, and high professional standards. Since its founding in 2002, its seasoned consultants have built a strong national reputation for innovation and commitment to solving complex client challenges.

Role Description

The Administrative Assistant is a full-time, on-site role based in Solana Beach, CA. This role provides daily administrative support to consultants and leadership, including managing calendars, scheduling meetings, organizing travel arrangements, and preparing correspondence and documents. The Administrative Assistant will handle phone calls, greet visitors, maintain electronic and physical filing systems, and support the preparation of reports, presentations, and client materials. Responsibilities also include data entry, document formatting, maintaining office supplies, coordinating mail and deliveries, and assisting with meeting logistics and internal events. The role requires consistent attention to detail, strong organizational skills, and the ability to prioritize tasks and support multiple team members in a professional, client-focused environment.

Qualifications

• Strong Administrative Assistance and Executive Administrative Assistance skills, with experience supporting multiple professionals or teams.
• Professional Phone Etiquette and Communication skills, including clear written and verbal communication with internal and external stakeholders.
• Solid Clerical Skills such as filing, data entry, document formatting, and basic record keeping.
• Proficiency with office productivity software (e.g., Microsoft Outlook, Word, Excel, PowerPoint) and comfort learning new systems.
• Excellent organizational and time-management abilities, with attention to detail and accuracy.
• Ability to work on-site, maintain confidentiality, and handle sensitive information with discretion.
• Prior experience in a professional services, financial, or consulting environment is beneficial.
• High school diploma or equivalent required; further education or relevant certifications in office administration are a plus.