On-Site Administrative Assistant to Consultants

Cheiron; Solana Beach (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Cheiron is seeking an Administrative Assistant to provide essential on-site support in Solana Beach, CA. The role includes calendar management, travel coordination, meeting scheduling, and document preparation for consultants and leadership.

Responsibilities also cover phone handling, visitor reception, filing, and support for reports and client materials, requiring strong attention to detail and confidentiality in a professional services environment.

Qualifications

• High school diploma or equivalent required; additional office admin certifications are a plus.
• Experience providing administrative support to multiple professionals or teams.
• Proficiency with Microsoft Office suite and ability to learn new systems.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for consultants and leadership.
• Greet visitors, answer phones, and handle day-to-day communications.
• Prepare reports, presentations, and client materials; assist with data entry and filing.

Skills

Executive support

Calendar management

Communication

MS Office

Data entry

Confidentiality

On-site

Education

High school diploma

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Cheiron is seeking an Administrative Assistant to provide essential on-site support in Solana Beach, CA. The role includes calendar management, travel coordination, meeting scheduling, and document preparation for consultants and leadership.

Responsibilities also cover phone handling, visitor reception, filing, and support for reports and client materials, requiring strong attention to detail and confidentiality in a professional services environment.