Executive Coordinator

aerotech; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Bi-annual bonus

Health insurance

Employee Stock Ownership Trust

401k

Paid time off

Job summary

Aerotech is seeking an Executive Coordinator in Pittsburgh, PA to support the C-Suite and VP of Administration. This role will involve managing critical corporate tasks like meeting coordination and shareholder communications.

With a focus on providing top-notch administrative support, you'll handle confidential information and facilitate company events. The ideal candidate will have an Associate's degree in business administration, excellent communication skills, and 5-10 years of related experience. Aerotech offers competitive compensation and exceptional benefits.

Qualifications

• Must have excellent communication skills, both verbal and written.
• 5-10 years of related experience or training required.
• Ability to manage confidential and sensitive information.

Responsibilities

• Provide administrative support to the C-Suite and VP of Administration.
• Coordinate high-level meetings and manage correspondence.
• Prepare shareholder reports and manage communications.

Skills

Communication Skills

Critical Thinking

Complex Problem Solving

Organizational Skills

MS Office Suite

Google Suite

Education

Associate's degree in business administration or similar

Tools

MS Office Suite

Google Suite

Job description

Looking for meaningful work with a company that makes a difference in global innovation? Engineer a better future with Aerotech, a global leader in precision motion and automation. Our customers create some of the most innovative products on the planet, from life-saving medical devices to tools for deep space exploration. Our precision motion and automation systems make it all possible.

Build a lasting, satisfying career at Aerotech, where we foster growth, empower employees and promote from within. You’ll find unparalleled opportunities and a company that values your voice. We also provide an extensive total rewards compensation system, including:

• Bonus payments every 6 months
• Rich health plans
• Retirement planning with our 100% company-paid Employee Stock Ownership Trust

Position Summary

The Executive Coordinator provides essential administrative and operational support to the C‑Suite, the VP of Administration, and Human Resources. This role focuses on the consistent execution of critical corporate tasks, ranging from high‑level meeting coordination to the management of shareholder communications, insurance programs, vendor liaison, company events and special projects.

Essential Functions

• High‑Level Administrative and Executive Support: Arranges group meetings for C‑Suite and manages non‑routine correspondence, including assembling highly confidential and sensitive information.
• Reporting and Shareholder Relations: Produces shareholder reports, prepares correspondence for shareholder communications, and executes shareholder transactions.
• Data and Records Management: Performs a variety of data management functions, including paper and electronic records management, setting up and managing spreadsheets and databases, compiling information, and analyzing results.
• Communication and Presentation Support: Prepares presentation materials.
• Event & Engagement Coordination: Plan and execute company events and employee engagement activities such as service awards, new hire lunches, and wellness or training events.
• Project Evaluation and Initiation: Determines the feasibility of new programs and projects and assists in their start‑up.
• Process Improvement and Research: Conducts critical studies to increase corporate efficiencies.
• External Vendor Liaison: Serves as the primary point of contact for external vendors, including those for insurance, office equipment, and vending solutions.
• Auditing and Compliance: Assists with various internal and external audits.
• HR Program Administration: Support HR operations by organizing employee notices, benefits mailings, and maintaining compliance postings.

Additional Duties

• As assigned

Knowledge, Skills, and Abilities

• Ability to communicate effectively, in writing and verbally, at all levels within the organization.
• Strong critical thinking and analytical skills
• Complex problem solving abilities
• Superior computer skills, including but not limited to MS Office Suite (Word, Excel, PowerPoint) and Google Suite (Documents, Sheets, Slides)
• Exceptional organizational skills in order to meet daily, weekly, monthly and annual deadlines
• Self‑directed, self‑starter
• Ability to work as an individual contributor and team player

Minimum Qualifications

• Associate's degree (AA) in business administration, or similar field, from an accredited college or university, preferred
• Five to ten years related experience and/or training;
• Equivalent combination of education and experience may be considered

Working Conditions / Physical Requirements

• Primarily office with limited flexibility to work remote (on occasion)
• May be required to sit for extended periods of time
• The employee may occasionally be required to lift and/or move up to 25 pounds.

Benefits

Aerotech has been advancing industries with our precision motion technology for more than 50 years. Our employees are our future, and we continue to grow by investing in our employees through continuous paid on-the-job training in a clean and climate-controlled environment, while providing the following exceptional benefits and more!

• Competitive compensation
• Bi-annual bonus
• Annual raise eligibility
• UPMC Health Insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement Plan
• Employee Stock Ownership Trust
• 401k
• Paid time off
• Parental leave
• Referral program
• Professional development assistance
• Tuition reimbursement

Must be authorized to work in the US currently and in the future without employer sponsorship.

As an Equal Employment Opportunity/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, Veteran or disability status.