Office Specialist

National Youth Advocate Program; Sharonville (OH); On-site; USD 30,307 - 31,684; Full time

Benefits offered by this job

Generous Time Off

Comprehensive healthcare packages

Student loan repayment program

401K Matching

Job summary

National Youth Advocate Program in Sharonville, OH, is seeking a full-time Administrative Assistant to perform various office duties. Responsibilities include managing calls, filing, data organization, and greeting guests.

The ideal candidate should possess strong customer service skills, a high school diploma, and be proficient in office software. Benefits include generous paid time off, healthcare packages, and ongoing professional training.

Qualifications

• Bilingual (Spanish and English) is a plus.
• Proficient use of various office machines and computers.
• Previous experience in an office setting is preferred.

Responsibilities

• Perform office duties including filing, copying, typing, and answering phones.
• Maintain clear and concise records in all areas.
• Greet and direct guests to appropriate areas.

Skills

Excellent customer service and communication skills

Sensitivity to cultural diversity

Strong organizational and administrative skills

Education

High School Diploma or GED equivalent

Tools

Word processing software

Spreadsheet programs

Database programs

Job description

Position Details

Level: Entry | Location: Sharonville, OH 45241 | Type: Full Time | Education: High School | Shift: First | Job Category: Nonprofit - Social Services | Position: Administrative Assistant (Full-time)

Office Hours & Compensation

Scheduled Hours: 9:00 AM - 5:00 PM

Compensation: $22 - $23 per hour

Benefits

Generous Time Off: 22 Days of Paid Time Off + 11 Paid Holidays + Half-day Fridays during the summer

Health and Wellness: Comprehensive healthcare packages for you and your family; Paid Parental leave

Professional Growth: Ongoing training/education, CEU’s, and supervision hours

Other: Student loan repayment program, 401K Matching, mileage reimbursement, phone allowance

Responsibilities

• Perform office duties including filing, copying, typing, and answering phones.
• Work with insurance companies.
• Take messages as needed.
• Distribute information to employees.
• Maintain clear and concise records in all areas.
• Submit maintenance requests for office machines as needed.
• Track office supplies and request orders.
• Greet and direct guests to appropriate areas.
• Maintain Excel and Word spreadsheets to help organize work.
• Maintain and organize training rooms, conference rooms and common areas.
• Complete payment requests as needed.
• Distribute incoming mail and maintain the postage machine.
• Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.
• Provide coverage to other location as needed.

Minimum Qualifications

• High School Diploma or GED equivalent.
• Bilingual a plus! Spanish and English.
• Previous experience and proficiency in the use of various office machines, including computers.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills.
• Sensitivity to cultural diversity.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Works well independently and as a team member.

Driving and Vehicle Requirements

• Valid driver’s license.
• Reliable personal transportation.
• Good driving record.
• Minimum automobile insurance coverage of $100,000/$300,000 bodily injury liability.

Equal Opportunity Employer

An Equal Opportunity Employer, including disability/veterans.