Administrative Assistant

IFG - International Financial Group; Seattle (WA); Hybrid; USD 50,000 - 107,100; Full time

Benefits offered by this job

Hybrid work environment

Supportive team culture

Job summary

A leading technology company is seeking a Business Administrator to join their dynamic administrative team. In this role, you will support two Partner Directors, manage calendars, and assist with procurement and travel arrangements. It’s an opportunity to enhance your skills in a renowned corporate environment while being an integral part of a supportive team.

Qualifications

• Minimum of 3+ years of administrative experience.
• Proficiency in Outlook, Word, Excel, Visio, PowerPoint, and SharePoint.
• Strong written and verbal communication skills.

Responsibilities

• Manage calendars for two Partner Directors.
• Procure goods and services within budget.
• Coordinate travel arrangements and handle facility requests.

Skills

Communication

Organization

Problem Solving

Time Management

Attention to Detail

Tools

Microsoft Office

Job description

Direct message the job poster from IFG - International Financial Group

Hiring for - AAA Gaming, Tech, Digital, Legal, and Construction talent across the US & Canada . 1X President Club Award Winner - Microsoft Account

• Workplace: Hybrid (at least 3 days per week onsite) ️
• Duration: ASAP to 18 months, with the potential for extension.

**About the job**

• If you are looking for an opportunity to be part of a fantastic administrative team, work in a renowned technology company, and enhance your skills, then this Business Administrator role is perfect for you. Joining this team will not only offer you the chance to provide administrative support but also be part of a close-knit team that is always ready and willing to support each other.

**Summary of the opportunity**

• Client Overview: We are hiring for a leading tech company in the industry, which builds services that power and transform marketing, retail, commerce, consulting services, and customer support.
• Role Summary: As a Business Administrator, you will be responsible for supporting two Partner Directors and their teams. You will manage calendars, provide team support, assist with procurement of goods and services, handle headcount transactions, set up new hires, coordinate travel, and contribute to various administrative functions within the team.

**What are the key responsibilities?**

• Manage calendars with accuracy, timeliness, conflict resolution, and alignment to priorities.
• Act as a central point of contact for the team, providing support and coordination.
• Procure goods and services, including computer equipment and peripherals, while staying within the budget.
• Maintain accurate records of headcount transactions, requisition management, and PCN updates.
• Facilitate the end-to-end set-up process for new hires.
• Coordinate travel arrangements, reconcile expenses, manage distribution lists, and handle facility requests.
• Manage space allocation and coordination of team moves.
• Organize team morale events and offsites.
• Collaborate with the Lead Executive Assistant and Business Manager of the team.

**What experience are we looking for to drive success?**

• Minimum of 3+ years of administrative experience in an office/team setting.
• Proficiency in Outlook, Word, Excel, Visio, PowerPoint, and SharePoint.
• Strong attention to detail, problem-solving, organization, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work well with diverse individuals and groups, accommodating varying work styles and perspectives.
• Ability to work effectively under pressure, prioritize tasks, and maintain a positive attitude.
• High level of integrity and ability to handle sensitive and confidential information professionally.
• Prior experience with Microsoft Office is a must

**So calling all top performers**

• Exciting Opportunity: This role presents an exciting opportunity to contribute to impactful projects and initiatives while being part of a dynamic corporate environment.
• Competitive Compensation: Competitive hourly rate offered.

This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.

We are committed to diversity and inclusion. We have a non-discrimination policy and encourage candidates from all backgrounds to apply. We provide accessibility and accommodation for individuals with disabilities throughout the hiring process. ️

Apply today! Please send your resume at [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Information Technology, and Management

• Industries

  Technology, Information and Media, Administrative and Support Services, and Office Administration

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