Administrative Assistant

Amynta Group; Schaumburg (IL); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Amynta Group in Schaumburg, IL is seeking an Administrative Assistant to provide proactive support to the executive team and senior leaders, handle phone coverage, mail, and general office tasks, and assist with travel planning and calendar management. This hybrid on-site role requires strong organization and discretion.

The position also covers day-to-day office operations, invoice processing, expense reporting, coordinating office supplies, and planning employee events.

Qualifications

• 3+ years of work experience as an Administrative Assistant
• Excellent organizational skills and ability to prioritize
• Good attention to detail and accuracy
• Strong verbal and written communication with all levels of employees
• Good judgment and discretion handling confidential information
• Proficiency with Microsoft Office applications (Outlook/Word/Excel/PowerPoint/Teams)
• Ability to work independently and solve problems
• Ability to manage multiple tasks simultaneously

Responsibilities

• Provide proactive executive support by anticipating needs and helping leaders stay organized.
• Assist with calendar management and travel planning as needed.
• Handle day-to-day office operations: phones, greeting guests, supplies, mail distribution, and expenses.
• Plan employee events: scheduling, agendas, venues, catering, follow-up items.
• Research and assist with company processes; handle confidential information with discretion.
• Support special projects and adapt to changing priorities and business needs.

Skills

Office organization

Calendar management

Travel planning

Communication skills

Discretion with confidential info

Microsoft Office

Independent work

Multi-tasking

Education

High School Diploma or equivalent

Bachelor's Degree (a plus)

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

We're thrilled that you are interested in joining us here at the Amynta Group! This Administrative Assistant position in Schaumberg, Illinois provides administrative support to the executive and senior leaders of AAGI as well as general office support including phone coverage, mail distribution and employee engagement awards and events. This is a hybrid position working on site Tuesday/Thursday (or as needed). The ideal candidate is proactive, highly organized, detail-oriented, and service-minded, with the ability to anticipate needs, manage competing priorities, exercise sound judgment, and work independently. This position is well suited for someone who enjoys supporting senior leaders, managing office operations, and coordinating events.

What You'll Do

• Provide proactive executive support by anticipating needs, managing competing priorities, following up on outstanding items, and helping leaders stay organized.
• Assist with calendar management and travel planning, as needed.
• Provide day-to-day office operations support by answering phones calls, greeting guests, coordinating office supplies, distributing mail, and other general office requests, as needed Support business processes including invoice processing, expense reporting, and other administrative duties as needed.
• Plan employee events including scheduling, coordinating agendas, materials, conference room/venue set-up, catering, and other logistical details, as well as tracking and follow-up items when appropriate.
• Handle confidential and sensitive information with discretion, exercising sound judgment when working with executive communications, business information, employee matters, and other sensitive materials.
• Research, prioritize, and follow-up on issues independently and determine appropriate course of action.
• Research and assist with various company processes, upon request.
• Assist with special projects and other administrative initiatives as assigned, adapting to changing priorities and business needs.

What You'll Bring

• High School Diploma or equivalent work experience.
• Bachelor's Degree a plus.
• 3+ years of work experience as an Administrative Assistant and demonstrated ability to accomplish duties listed in the job description.
• Excellent organizational skills with the ability to prioritize competing responsibilities.
• Good attention to detail and commitment to accuracy.
• Strong verbal and written communication skills and the ability to work with all levels of employees.
• Good judgment, discretion, and ability to handle confidential information.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently, anticipate needs, and proactively solve problems.
• Ability to handle multiple simultaneous tasks, effectively and efficiently.

The Amynta Group (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of any ground of discrimination protected by applicable human rights legislation. The information collected is solely used to determine suitability for employment, verify identity and maintain employment statistics on applicants. Applicants with disabilities may be entitled to reasonable accommodation throughout the recruitment process in accordance with applicable human rights and accessibility legislation. A reasonable accommodation is an adjustment to processes, procedures, methods of conveying information and/or the physical environment, which may include the provision of additional support, in order to remove barriers a candidate may face during recruitment such that each candidate has an equal employment opportunity. The Company will accommodate a candidate to the point of undue hardship. Please inform the Company's personnel representative if you require any accommodation in the application process.

About Us

Amynta Group is a premier insurance services company with more than $3.5 billion in managed premium and 2,000 associates across North America, Europe, and Australia. An independent, customer-centered and underwriting-focused company, Amynta serves leading carriers, wholesalers, retail agencies, auto dealers, OEMs, and consumer product retailers with innovative insurance and warranty protection solutions. Amynta operates through three segments: Managing General Agencies; Warranty, including automotive, consumer and specialty equipment; and Specialty Risk Services. For more information, visit amyntagroup.com.

Benefits

This link leads to the machine readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data. https://cigna.com/legal/compliance/machine-readable-files