Administrative Assistant I

Kelly; Bayamón (PR); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Medical benefits

Paid holidays

Transit/commute support

Job summary

Kelly is seeking an Administrative Assistant I to support the Presidential Office in Bayamon, PR. This role offers a $15.00 per hour rate and requires a bachelor’s degree with 2+ years of administrative experience, plus fluency in Spanish and English.

You will manage schedules, process budgetary transactions, draft reports, arrange travel, and coordinate with executive leadership in a fast-paced professional environment, while delivering high-level support across multiple tasks and departments.

Qualifications

• Bachelor’s degree in Office Systems, Administration, or related field is required.
• 2+ years of experience in administrative roles is required.
• Proficiency in Microsoft Office, Teams, Word, Excel, and Outlook is required.
• Fully bilingual in Spanish and English is required.
• Flexibility for extended and/or flexible working hours is required.

Responsibilities

• Administering and coordinating the daily operations of the Presidential Office.
• Managing, registering, processing, and controlling administrative and budgetary transactions such as purchase requisitions and check requests.
• Coordinating and maintaining the schedule and agenda for the President and the executive team.
• Drafting reports, memos, meeting minutes, correspondence, and other official documents as required.
• Filing and archiving documents efficiently.
• Arranging travel, hotel reservations, and event registrations.
• Handling inquiries in person and over the phone with professionalism.
• Providing follow-up on pending matters and supporting the Executive Director’s office.
• Assisting visitors and supporting activities both within and outside the organization.
• Carrying out related administrative tasks as assigned.

Skills

Bilingual: Spanish & English

Strong organizational and written/ver​

Education

Bachelor’s degree in Office Systems/Administration or related field

Tools

Microsoft Office Suite

Teams

Word

Excel

Outlook

Job description

We’re seeking an Administrative Assistant I to work at a leading organization in Bayamon, PR.

Salary/Pay Rate/Compensation: $15.00 per hour

Disponibilidad de horarios extendidos y/o flexibles

Why you should apply to be Administrative Assistant I

• Opportunity to support executive leadership in a professional office environment
• Enhance your bilingual and administrative skills in a dynamic setting

What’s a typical day as Administrative Assistant I? You’ll be:

• Administering and coordinating the daily operations of the Presidential Office
• Managing, registering, processing, and controlling administrative and budgetary transactions such as purchase requisitions and check requests
• Coordinating and maintaining the schedule and agenda for the President and the executive team
• Drafting reports, memos, meeting minutes, correspondence, and other official documents as required
• Filing and archiving documents efficiently
• Arranging travel, hotel reservations, and event registrations
• Handling inquiries in person and over the phone with professionalism
• Providing follow-up on pending matters and supporting the Executive Director’s office
• Assisting visitors and supporting activities both within and outside the organization
• Carrying out any other related administrative tasks as assigned

This job might be an outstanding fit if you

• Hold a Bachelor’s degree in Office Systems, Administration, or a related field (required)
• Have 2+ years of experience in similar administrative roles (required)
• Are proficient in Microsoft Office, Teams, Word, Excel, and Outlook (required)
• Are fully bilingual in Spanish and English (required)
• Have flexibility for extended and/or flexible working hours (required)
• Can work effectively under pressure and handle multiple tasks simultaneously
• Display excellent organizational, written, and verbal communication skills

What happens next

Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit.

Benefits

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.