Administrative Assistant

Ampcus, Inc; San Jose (CA); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a highly motivated Administrative Assistant to join their dynamic team. This role involves supporting various administrative functions, including invoice verification, data management, and ensuring compliance with corporate policies. The successful candidate will thrive in a fast-paced environment, showcasing their exceptional organizational and communication skills. Join a forward-thinking company that values diversity and offers a collaborative work culture, where your contributions will play a vital role in the success of innovative projects.

Qualifications

• 2 years of administrative experience supporting leadership staff.
• Excellent verbal and written communication skills required.

Responsibilities

• Perform various administrative tasks including invoice verification and data entry.
• Manage information request log and maintain SharePoint folders.

Skills

Administrative experience

Microsoft Office

Expense reporting

Communication skills

Time management

Education

High School Diploma

A.A. in Business Administration

Tools

Excel

SharePoint

Outlook

Job description

Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.



Job Title: Administrative Assistant



Location(s): San Jose, CA





Top Things:

• Admin experience


• Microsoft Office experience


• Expense reporting

Position Summary

• This position is in the SM Network Deployment organization of the SmartMeter project. The successful candidate will be responsible for performing various administrative tasks, including invoice verification, SAP data entry & retrieval, and logging/tracking of data & issues.

Responsibilities

• Promote safe practices and conduct in accordance with Corporate Safety policy.


• Conduct all business activities in full compliance with established laws, regulatory commitments, policies, standards, procedures, guidelines, work aids and safety compliance requirements.


• Conduct all activities in an ethical and honest manner. Model the safety values through action and words.


• Create notifications as necessary for work requiring Estimating or M&C labor (e.g., new pole installations, transformer installations, etc.).


• Enter shipper file network installation data.


• Retrieve data and convert to Excel spreadsheets as needed for reports.


• Verify accuracy of installation vendor invoices with assigned Project Managers.


• Identify disputed items.


• Manage & maintain information request log and SharePoint folders.


• Take and maintain meeting minutes.


• Look up & retrieve customer address information for CC&B, as needed.


• Provide administrative support for various initiatives as needed.


• Perform special tasks as assigned.


• Process time cards for SM Network Deployment group. Input, reconcile various date reports, as needed.

Qualifications

• High School Diploma.


• Must have qualifying score on both the written Clerical Test Battery (CTB).


• 2 years of secretarial/administrative experience supporting leadership staff.


• client is an AA/EEO employer that actively pursues and hires a diverse workforce.


• Managing for results - ability to plan, organize, and successfully handle multiple.


• tasks, ability to work under pressure.


• Communication - excellent verbal and written communication skills.


• Proficient with Excel, SharePoint, and Outlook.

Desired Qualifications

• A.A. or higher in Bus. Admin or related field.

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.