Remote Administrative Assistant - Permanent WFH Position

Cyberbacker Careers; San Francisco (CA); Remote; USD 40,000 - 60,000; Full time

Job summary

A leading company is seeking a highly organized Virtual Administrative Assistant to join their remote team. The ideal candidate is detail-oriented and capable of handling various administrative tasks in a fast-paced virtual environment. The position involves transcription, scheduling, report management, and general administrative support, allowing for growth and flexible work options.

Benefits

Training Allowances

Opportunities for Career Growth and Promotion

Healthcare Assistance

100% Remote Work Setup

Qualifications

• Proficient in English communication.
• Must be 18 years old or above.
• Ability to work independently.

Responsibilities

• Listen to calls and document key points.
• Prepare daily call lists and meeting agendas.
• Coordinate and manage meetings with clients.

Skills

Organization

Time Management

Communication

Technical Proficiency

Tools

Google Workspace

Zoom

Job description

Job Overview

We are seeking a highly organized and self-motivated Virtual Administrative Assistant to join our remote team. This role is ideal for individuals who are detail-oriented, tech-savvy, and capable of handling a variety of administrative tasks in a fast-paced virtual environment.

Transcription

Key Responsibilities:

Listen to live or recorded calls and document key points discussed.

Call & Meeting Preparation

Prepare daily call lists, meeting agendas, and relevant materials to ensure participants are well-informed and ready.

Scheduling

Coordinate and manage meetings with clients and team members, ensuring timely scheduling, rescheduling, and cancellations when necessary.

Report Management

Compile and submit reports highlighting key metrics and performance indicators within set deadlines.

Virtual File Management

Maintain and organize digital files, ensuring easy access and up-to-date records.

Administrative Support

Handle day-to-day admin tasks including managing emails, calendar appointments, and other essential support duties to ensure smooth operations.

What We’re Looking For

Ability to work independently with a proactive, solution-focused mindset

Team-oriented with a positive attitude and strong work ethic

Excellent organizational and time management skills

Familiarity with digital tools such as Google Workspace and Zoom

Perks & Benefits

Training Allowances

Opportunities for Career Growth and Promotion

Healthcare Assistance

100% Remote Work Setup

Work Schedule Options

Full-Time: 8-hour shift

Part-Time: 4-hour shift

Open To Everyone

No prior experience required

Undergraduates and students are welcome to apply

General Requirements

Proficient in English communication

Must be 18 years old or above

A noise-canceling headset and an HD webcam are required

Device Specifications

Processor: Dual-core (1GHz+) – Intel Core i5/i7 or AMD equivalent preferred

RAM: Minimum of 8GB

Storage: At least 60GB free disk space

Compatible with both Windows and Mac

Internet Requirements

Minimum of 10 Mbps wired DSL or fiber internet connection

(Note: USB sticks, signal-based, or wireless connections are not allowed)

Important Note

Shortlisted candidates will receive an application invite via email. Please make sure to regularly check your inbox and spam folder after submitting your application.