Executive Administrative Assistant 4

Experis; Redmond (WA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company seeks an Executive Administrative Assistant to support its Engineering and Architecture team. This remote role involves complex calendar management, travel coordination, and various administrative tasks, offering a salary range of $35-$44 per hour. The ideal candidate will have extensive experience and strong organizational skills, contributing to a culturally diverse team.

Qualifications

• 8-10 years of experience in administrative roles required.
• Experience supporting international and large teams preferred.
• Strong communication and multitasking skills essential.

Responsibilities

• Manage executive calendars and coordinate travel logistics.
• Support onboarding and team events; handle procurement.
• Ensure compliance with policies and manage team deliverables.

Skills

Calendar Management

International Travel Coordination

Event Planning

Education

Bachelor’s degree

Tools

Microsoft Productivity Tools

Job description

Title: Executive Administrative Assistant

Location: Remote (EST Time Zone Highly Preferred)

Contract Duration: 12 months (It could extent up to 18months)

Schedule: Monday to Friday, 40 hours/week (occasional overtime)

Pay rate range: $35 to $44/hr

Team Overview

Team Name: Engineering and Architecture Customer Partners Solution Team

This is a globally distributed, culturally diverse team. The administrator will support two Leads and their respective teams (9 members each) and also take on executive office support projects.

Typical Day in the Role

• 50% Calendar Management
• 25% Team Support (e.g., onboarding, logistics)
• 25% Project Support (stretch projects, compliance work, executive office tasks)
  
  
  

Key Responsibilities

• Proactively manage executive calendars (internal/external scheduling)
• Coordinate travel (including international) and manage expenses
• Support onboarding, team morale events, and space/resource management
• Handle procurement of equipment and services
• Organize meeting logistics and team events
• Maintain discretion and confidentiality while working with all levels
• Serve as a liaison ensuring policy/procedure compliance
• Manage DLs, headcount tasks, asset tracking, and facility requests
  
  
  

Required Skills & Experience

Top 3 Hard Skills (Minimum 8 Years Each):

• High-level, complex calendar management
• Managing international travel and expense systems
• Team administrative support (onboarding, event planning, logistics)
  
  
  

Additional Skills:

• Strong communication, multitasking, and organizational skills
• Proven ability to work independently and maintain confidentiality
• Experience with Microsoft productivity tools (internal tools a plus)
• Ability to build strong relationships with stakeholders at all levels
  
  
  

Candidate Requirements

• Years of Experience: 8–10 years in administrative roles
• Education: Bachelor’s degree preferred (experience is key)
• Preferred Experience:
• Supporting international and large teams
• Large tech company background
• Experience supporting CVP/Executive level leaders
• Project management or stretch project involvement
  
  
  

Disqualifier: Lack of high-level executive support experience

Performance Metrics

• Deadline adherence
• Quality of deliverables
• Team feedback
  
  
  

To apply: please attached your updated resume.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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