Administrative Assistant

LHH; San Francisco (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision

401K plan

Commuter benefits

Job summary

LHH is seeking an Administrative Assistant in San Francisco, CA to support the Research Laboratory leadership and staff. The role requires strong organizational skills, calendar management, and proficient use of Microsoft Office.

You will handle meetings, reports, and procurement while maintaining records and ensuring project deadlines are met. The position offers standard business hours, with a start date of October 12, 2026, and a collaborative, fast-paced lab environment that values

Qualifications

• 3+ years of administrative support or related experience.
• Strong organization and multi-project prioritization.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to conduct independent research and summarize findings.
• Detail-oriented with proactive, accountable work style.

Responsibilities

• Provide direct administrative support to department leadership and staff.
• Manage calendars, coordinate meetings, schedule appointments, and support communications.
• Prepare reports, presentations, and project documentation.
• Conduct online research from academic, scientific, and professional resources.
• Track deliverables, action items, and deadlines.
• Maintain departmental records, databases, and electronic files.
• Coordinate purchasing activities, supply ordering, and inventory tracking.
• Assist with planning and logistics for meetings and initiatives.
• Support administrative and operational functions for ongoing research.
• Serve as liaison between stakeholders to facilitate communication and coordination.

Skills

Admin support

Calendar management

Communication

Research skills

Reports creation

Document management

Purchasing coordination

Meeting logistics

Interpersonal skills

Attention to detail

Independent worker

Excel advanced

Tools

Microsoft Office

Job description

Administrative Assistant

Department: Research Laboratory

Location: San Francisco, CA

Schedule: Monday-Friday, 8:00 AM-5:00 PM (1-hour unpaid lunch)

Start Date: October 12, 2026

Position Overview

A busy academic research department is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to laboratory leadership and research staff. This role will serve as a key partner in keeping departmental operations organized, projects moving forward, and administrative processes running efficiently.

Key Responsibilities

• Provide direct administrative support to department leadership and research staff.
• Manage calendars, coordinate meetings, schedule appointments, and support departmental communications.
• Prepare reports, presentations, meeting materials, correspondence, and project documentation.
• Conduct online research and gather information from academic, scientific, and professional resources.
• Track project deliverables, action items, and follow-up tasks to ensure deadlines are met.
• Maintain departmental records, databases, electronic files, and documentation systems.
• Coordinate purchasing activities, supply ordering, and inventory tracking.
• Assist with planning and logistics for meetings, projects, and departmental initiatives.
• Support administrative and operational functions that contribute to ongoing research activities.
• Serve as a liaison between stakeholders to facilitate communication and project coordination.

Qualifications

• 3+ years of administrative support, executive assistant, program coordination, or office management experience.
• Strong organizational skills with the ability to prioritize multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to conduct independent research and organize findings into clear summaries and reports.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to work independently while maintaining a high level of initiative and accountability.
• Professional demeanor and strong interpersonal skills.
• Background coordinating projects, events, meetings, or departmental initiatives.
• Experience maintaining records, databases, and tracking systems.
• Advanced Excel skills are highly desirable.

Benefits

• Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
• Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Pay Details

$25.00 to $28.00 per hour

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Candidate Privacy Information Statement

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance