Administrative Assistant

CareerAve; San Francisco (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

CareerAve is seeking a part-time office admin support role in downtown San Francisco. You will receive, sort, and distribute mail and faxes, operate scanners to digitize documents, and index files into cloud or ERP systems. You will also perform quality checks on scanned materials and manage outgoing mail.

The position offers potential growth to more hours as you prove your fit for the long term.

Qualifications

• Prior office admin experience preferred.
• Ability to handle physical mail and couriers.

Responsibilities

• Receive & Sort: Collect incoming mail, faxes, and packages daily and route to the correct departments.
• Scan & Digitize: Operate high-speed scanners to digitize mail, invoices, and notices.
• Index & File: Rename, categorize, and upload scans to cloud storage or ERP system.
• Quality Control: Check scans for clarity and completeness before archiving or shredding originals.
• Outgoing Mail: Prepare, stamp, seal, and log outgoing mail or packages.
• Onsite requirement: Work onsite in San Francisco 2–3 days per week.

Skills

Mail handling

Document processing

Office scanning

Tools

ERP software

Cloud storage system

Job description

We are partnering with a company in downtown San Francisco for a part time, office admin support role. This position could lead to more hours and responsibilities as you prove to be a good long term fit.

• Receive & Sort: Collect incoming physical mail, courier packages, and faxes daily; sort and distribute them to the appropriate departments or staff members.
• Scan & Digitze: Operate high-speed office scanners to digitize paper mail, invoices, legal notices, and important correspondence.
• Index & File: Rename, categorize, and upload digital scans into our cloud-based document management system, shared drives, or ERP software.
• Quality Control: Review scanned documents for clarity, completeness, and accuracy before archiving or shredding physical originals according to company retention policies.
• Outgoing Mail: Prepare, stamp, seal, and log outgoing mail, certified letters, or courier packages.

If you are able to work onsite in San Fran, 2-3 days a week.