Part-Time Admin & Digital Records Clerk – SF

CareerAve; San Francisco (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

CareerAve is seeking a part-time office admin support role in downtown San Francisco. You will receive, sort, and distribute mail and faxes, operate scanners to digitize documents, and index files into cloud or ERP systems. You will also perform quality checks on scanned materials and manage outgoing mail.

The position offers potential growth to more hours as you prove your fit for the long term.

Qualifications

• Prior office admin experience preferred.
• Ability to handle physical mail and couriers.

Responsibilities

• Receive & Sort: Collect incoming mail, faxes, and packages daily and route to the correct departments.
• Scan & Digitize: Operate high-speed scanners to digitize mail, invoices, and notices.
• Index & File: Rename, categorize, and upload scans to cloud storage or ERP system.
• Quality Control: Check scans for clarity and completeness before archiving or shredding originals.
• Outgoing Mail: Prepare, stamp, seal, and log outgoing mail or packages.
• Onsite requirement: Work onsite in San Francisco 2–3 days per week.

Skills

Mail handling

Document processing

Office scanning

Tools

ERP software

Cloud storage system

Job description

CareerAve is seeking a part-time office admin support role in downtown San Francisco. You will receive, sort, and distribute mail and faxes, operate scanners to digitize documents, and index files into cloud or ERP systems. You will also perform quality checks on scanned materials and manage outgoing mail.

The position offers potential growth to more hours as you prove your fit for the long term.