Administrative Assistant

Pacific Office Automation Inc.; Salem (OR); On-site; USD 35,000 - 45,000; Full time

Job summary

Pacific Office Automation in Salem, OR is seeking an entry-level Administrative Assistant to support the fast-paced sales office. The role emphasizes accuracy, problem-solving, and meeting tight deadlines while delivering excellent service to teammates and customers.

Ideal candidate will handle data entry across multiple databases, support the sales team, maintain expense and cost spreadsheets, and assist with filing, invoicing, and document management.

Qualifications

• Requires basic office experience or none; entry-level role.
• Must have basic Excel
• Strong data entry and note-taking skills
• Ability to meet urgent deadlines with accuracy

Responsibilities

• Perform accurate data entry across databases.
• Provide internal customer service support.
• Maintain cost analysis spreadsheets.
• Assist Sales reps and managers as needed.
• File, copy, and scan documents.
• Audit and create invoices.

Skills

Detail-oriented

Data entry

Customer service

Spreadsheet management

Invoicing

Tools

Excel

Job description

Department Branch Support (Receptionist, Admin Assistants)

Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over forty branches located in eleven western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.

At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.

Position

Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic?

Our fast-paced, sales office is seeking an entry-level Administrative Assistant at our office in Salem, OR. Our ideal candidate will be detail-oriented, have experience with problem-solving, and have the ability to meet urgent deadlines while maintaining accuracy.

• Acutely detail-oriented data entry across multiple databases
• Heavy and frequent internal customer service
• Maintain spreadsheets for current cost analysis reviews
• Assist the Sales rep and major manager in any/all duties
• File, copy, and scan documents
• Auditing and creating invoices

Qualifications

• 2 years of office experience welcome but not required
• Must have a basic understanding of Microsoft Excel
• Ability to type 50-60 words-per-minute
• Ability to follow directions and take notes