Staffing Advisor - Float

Fairview Health Services; Saint Paul (MN); On-site; USD 52,000 - 76,000; Full time

Job summary

Fairview Health Services in Saint Paul seeks a Staffing Advisor at the Midway Campus to manage daily staffing needs, fill open shifts, and ensure safe staff-to-patient ratios in line with hospital policies and department budgets. The role requires attention to detail and the ability to operate in a fast-paced environment.

You will produce 4-week schedules, oversee timekeeping in Kronos, collaborate with nursing leadership, and drive Lean improvements to enhance efficiency and service quality.

Qualifications

• High level of communication and problem-solving skills.
• Ability to organize details and work independently.
• Experience with staffing software and timekeeping systems.

Responsibilities

• Produces and maintains 4-week employee schedules as set by policy and guidelines.
• Approves and processes time off requests, shift exchanges, and holiday schedules.
• Monitors staffing levels and fills vacancies to meet patient care needs.
• Reviews staffing with Nursing leadership to ensure appropriate skill mix.
• Provides staffing reports and supports daily operations within policy.
• Offers prompt customer service to staff via multiple channels.
• Maintains timekeeping records and reconciliations in the scheduling system.
• Tracks attendance and staff data for related metrics.
• Drives process improvements using Lean methodologies.

Skills

Communication skills

Problem-solving

Detail orientation

Multi-tasking

Customer service

Education

Bachelor's degree

Tools

Kronos

Staffing software

Job description

Job Overview

Fairview is looking for a Staffing Advisor at our Fairview Midway Corporate Campus in St Paul! The main goal of this role will be to help daily staffing needs in helping to find coverage for call-offs or short-staffing by using staffing grids in compliance with hospital policies, the department budget and staffing plan. This will require a high attention to detail as well as a fast paced energy!

Hours: 56 hours (0.7 FTE), every two weeks and is benefit eligible. Schedule: Evening Shift - 8-hour shifts. (3PM - 11:30PM). Weekend Rotation: Every other weekend. Location: Onsite at the Fairview Midway Campus, 1700 University Avenue in Saint Paul

Produces employee's schedules and adjusts schedules after posting, including filling open shifts by utilizing staffing grids in compliance with hospital policies, the department budget and staffing plan. Matches daily staffing to current demand to ensure the staff are present to provide safe staff-to-patient ratios or to meet staffing requirements. Serves as timekeeper for the electronic time and attendance system. Works with nursing management to ensure appropriate staffing levels are maintained throughout the process. Utilizes Lean methodology to continuously improve the work.

Responsibilities

• Produces and maintains 4-week employee schedules as set by policy, union contract, and department guidelines. Ensures that schedules are timely, free from error and align available resources to support the front-line staff.
• Approves and processes time off requests, shift exchanges, and holiday schedules while ensuring accurate data entry in scheduling system to include all proactive scheduling adjustments (schedule changes and extra shifts).
• Reviews staffing levels on an ongoing basis and communicates staffing needs to employees and works to fill vacant shifts. Proactively adjusts daily staffing by recruiting for, calling in, canceling or floating employees based on unit volume, acuity and needs based unexpected absences or remaining open shifts.
• Reviews scheduled staff with Charge Nurses, Administrative Nursing Supervisors and/or Nursing Managers (as appropriate) on a shift by shift basis to ensure skill level is adequate for patient care needs. Provides staffing report to Administrative Nursing Supervisor regarding census and staff needed for the next shifts all within the proper policy and contract guidelines.
• Provides prompt customer service to staff contacting the staffing office including phone calls, emails, in person visits and any other form of messaging.
• Reviews, updates, and approves employees timekeeping records (E-time) in Kronos and scheduling system per policy, including timecard corrections and reconciliation.
• Tracks and reports departmental data including attendance records, employee data and records and skill level information on all supported personnel (i.e. level III, charge nurse skill, etc.).
• Actively participates in creating and implementing improvements that results in improved processes, procedures, and practices to achieve high quality of outputs and efficiency of process. Participates in department and system quality improvement projects as assigned.

Required Qualifications

• High level of communication and problem-solving skills
• Ability to use PC, network applications and staffing software applications
• Ability to organize details
• Ability to work independently and multi-task while providing excellent customer service to all levels of staff, outside agencies and contracts

Preferred Qualifications

• Customer Service Experience
• Bachelor’s degree
• One to three years of staffing experience in an acute health care hospital setting

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link foradditional information: https://www.fairview.org/careers/benefits/noncontract

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status