Administrative Assistant

Squire & Company PC-; St. George (VT); On-site; USD 21,000 - 30,000; Part time

Job summary

Squire & Company PC- in St. George, Utah, is seeking a detailed-oriented Administrative Assistant to support our Audit practice. This part-time, in-office role helps keep client projects on track and ensures timely delivery of documents and billing.

You will coordinate scheduling, maintain templates, and assist with travel arrangements while upholding strict confidentiality and professional standards. Ideal candidates have an associate degree or relevant experience and strong MS Office skills,

Qualifications

• Associate degree preferred; equivalent professional experience will be considered.
• Experience as Administrative Assistant, Executive Assistant, or similar role.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Confidentiality and professional discretion.

Responsibilities

• Coordinate administrative support for audit engagements and deadlines.
• Schedule client engagements, department meetings, trainings, and events.
• Support the monthly billing process, including invoices, monitoring collections, and client communications.
• Prepare, edit, and maintain templates, reports, forms, and client communications for accuracy.
• Organize and maintain department records with confidentiality/retention compliance.
• Provide admin support to managers and partners, including project coordination.
• Collaborate with administrative staff to cover workloads and firm initiatives.
• Identify opportunities to improve administrative processes.
• Maintain client and firm information confidentiality.
• Assist with travel bookings.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Microsoft Office proficiency

Time management

Education

Associate degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Part Time St. George, UT, US

Description:

A t Squire, we are passionate about helping our clients succeed through exceptional service, innovation, and collaboration. We believe our people are the foundation of that success, and we're committed to creating an environment where employees can grow, contribute, and thrive.

We are seeking a detail-oriented Administrative Assistant to join our team in St. George, Utah. In this role, you'll provide administrative support to our Audit practice, helping our professionals stay organized, meet client deadlines, and deliver an exceptional client experience.

This position is ideal for someone who enjoys keeping projects on track, solving problems, working collaboratively, and supporting a fast-paced professional team.

Responsibilities:

• Coordinate administrative support for audit engagements, helping teams stay organized and meet important deadlines.
• Assist with scheduling client engagements, department meetings, training sessions, and firm events.
• Support the monthly billing process, including preparing invoices, monitoring collections, and corresponding with clients as needed.
• Prepare, edit, and maintain department templates, reports, forms, and client communications to ensure accuracy and consistency.
• Organize and maintain department records while ensuring compliance with firm retention policies and confidentiality standards.
• Provide administrative support to managers and partners, including project coordination and special assignments.
• Collaborate with other administrative professionals to provide coverage, share workloads, and support firm-wide initiatives.
• Identify opportunities to improve administrative processes and contribute to a highly efficient team environment.
• Maintain strict confidentiality of client and firm information.
• Assist with travel bookings.

Qualifications:

• Associate degree preferred; equivalent professional experience will also be considered.
• Previous experience as an Administrative Assistant, Executive Assistant, or in another professional administrative support role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Ability to quickly learn new technology and office systems.
• Professional judgment, discretion, and commitment to confidentiality.
• Dependable, punctual, and committed to delivering high-quality work.

Job Status:Part-time, Hourly

Work Location: St. George, Utah

Work Arrangements:In-Office