Administrative Assistant — Client‑Centric Office Coordinator

Squire; Orem (UT); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Culture

Bonus Structure

Professional Training

Tuition Reimbursement

Philanthropy

Rewards Program

EAP

Fitness Reimbursement

PTO

Health & Wellness Programs

Job summary

Squire, headquartered in Orem, UT, is seeking an Administrative Assistant to support the firm’s offices in Orem and Salt Lake City. The role includes front-desk coverage, travel coordination, invoicing support, and general administrative tasks to sustain smooth operations.

The ideal candidate has at least 1 year of administrative experience, strong Microsoft Office skills (emphasizing Excel), and reliable transportation for occasional errands.

Qualifications

• Associate degree preferred; equivalent on-the-job experience will be considered.
• Proficiency in Microsoft Office, including Word, PowerPoint, and especially Excel.
• Excellent interpersonal, written, and verbal communication skills, with a strong focus on client service.
• Dependable and punctual, with a clear understanding of the Firm’s coverage needs.
• Proven ability to manage projects independently and follow through on assignments.
• Strong organizational and administrative skills, with sound judgment and problem-solving abilities.
• Flexible and adaptable to changing priorities, responsibilities, and team needs across the Practice Area and the Firm.
• Must have reliable transportation, a valid driver’s license, and the ability to use a personal vehicle for occasional firm-related errands.

Responsibilities

• Answer incoming phone calls; address questions and complaints, schedule and confirm appointments and meetings.
• Support internal projects by following up with responsible parties, meeting deadlines, and providing administrative assistance as needed.
• Screen incoming correspondence and respond appropriately or route inquiries to the correct employees.
• Provide administrative support to the sales team.
• Assist billing staff with invoicing processes and prepare invoices and statements as needed.
• Prepare meeting agendas and take minutes for industry group and internal meetings.
• Coordinate travel arrangements for conferences, meetings, and events.
• Proficiently use Microsoft Word, Excel, PowerPoint, and other relevant software; conduct internet research and operate office equipment.
• Format and edit letters, reports, and other documents from draft to final, client-ready versions.
• Maintain a clean and organized workspace, including clerical areas, break rooms, and conference rooms.
• Support other departments as needed, including assembling and mailing tax returns, checking e-file forms, filing, and preparing 1099s.
• Run occasional off-site errands; reliable personal vehicle required.
• Provide backup coverage for the front desk.
• Collaborate with the marketing department on assigned industry group initiatives.

Skills

Microsoft Office

Excel

Communication

Organization

Education

Associate degree preferred

Job description

Squire, headquartered in Orem, UT, is seeking an Administrative Assistant to support the firm’s offices in Orem and Salt Lake City. The role includes front-desk coverage, travel coordination, invoicing support, and general administrative tasks to sustain smooth operations.

The ideal candidate has at least 1 year of administrative experience, strong Microsoft Office skills (emphasizing Excel), and reliable transportation for occasional errands.