Administrative Assistant

Coastal Pines Behavioral Health; Saint Augustine (FL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Equity incentives

Paid time off

Job summary

Coastal Pines Behavioral Health is opening a new 144-bed behavioral health hospital near Jacksonville, FL in August 2026. The Administrative Assistant provides essential support to facility management to ensure efficient operation of the hospital, including organizing meetings, handling confidential materials, and managing credentialing processes.

The role involves creating reports, maintaining calendars, and coordinating administrative programs while supporting a team in a growing behavioral

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.

Responsibilities

• Support managers and employees through organization and communication tasks.
• Maintain confidential and time-sensitive materials.
• Familiar with field concepts, practices and procedures.
• Communicate effectively via phone and email, ensuring duties are completed accurately and timely.
• Attend meetings and take accurate minutes.
• May manage physician credentialing.
• May direct and lead the work of others.
• Coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents.
• Answer telephones and transfer calls; cover reception when needed.
• Calendar management and scheduling of appointments and staff meetings.

Skills

Communication

Minutes taking

Calendar management

Office administration

Spreadsheets

Data entry

Team leadership

Education

High school diploma

Associate degree

Tools

Microsoft Office

Job description

Administrative Assistant – New Behavioral Health Hospital near Jacksonville, FL - Opened August 2026

The Administrative Assistant provides administrative support to facility management to ensure efficient operation of the facility.

Coastal Pines is a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. The 144-bed behavioral health hospital, located in St. Johns, offers a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).

What We Offer

• Competitive compensation package including performance-based incentives
• Comprehensive medical, dental, and vision insurance
• 401(k) plan with company match through Acadia Healthcare
• Equity/stock-based incentive awards for long-term financial growth
• Generous paid time off including vacation, holidays, and sick days

If you're ready to lead with purpose and drive lasting impact in the behavioral health space, we invite you to consider joining us at Coastal Pines Behavioral Health.

Responsibilities

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May m anage and coordinate administrative programs and office activities.
• C reate spreadsheets, manage databases and prepare presentations, reports and documents as needed .
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required .
• Calendar management, s chedule appointments , update cal endars and arrange staff meetings

Other Functions

• Perform other functions and tasks as assigned.

Qualifications

• High school diploma or equivalent required .
• Associate ’ s degree preferred .

Licenses/Designations/Certifications

• Not Applicable

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.

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