Accounts Payable Clerk

Coastal Pines Behavioral Health; Saint Augustine (FL); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Competitive compensation package

Medical, dental, and vision insurance

401(k) plan with company match

Equity/stock-based incentive awards

Generous paid time off

Job summary

Coastal Pines Behavioral Health in Northeast Florida is seeking a full-time Accounts Payable Clerk to manage daily AP tasks and ensure accurate, up-to-date financial records for our new behavioral health hospital near Jacksonville. You will review invoices, enter data, maintain vendor records, respond to inquiries, assist with monthly close, and support the CFO and leadership.

A high school diploma and experience with AP software are preferred; proficiency in Excel and Microsoft Office is

Qualifications

• High school diploma or equivalent required.
• Experience with accounts payable software preferred.
• Proficient in Microsoft Office; Excel especially.
• Knowledge of office administration procedures and standard equipment.
• Ability to handle confidential information.
• Strong interpersonal and communication skills.
• Good judgment and problem-solving abilities.
• Self-motivated with strong organizational skills and detail orientation.
• Ability to manage multiple tasks within tight deadlines and changing priorities.
• Ability to follow established policies and procedures.
• English sufficient to follow and provide instructions.

Responsibilities

• Reviews invoices for proper documentation and approval prior to payment.
• Enters AP invoices into the system.
• Prints and signs AP checks and distributes as directed by AP Supervisor.
• Gathers W-9 information, sets up vendors, maintains AP database.
• Responds to vendor inquiries.
• Maintains AP reports, spreadsheets and files.
• Supports CFO and facility leadership as needed.
• Assists with monthly close.
• Electronically files and maintains AP invoices.
• Performs other duties as assigned.

Skills

Accounts payable software

Microsoft Office

Excel

Office administration procedures

Confidentiality

Interpersonal skills

Judgment

Organizational skills

Multi-tasking

Policy adherence

English proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Accounta Payable Clerk – New Behavioral Health Hospital near Jacksonville, FL - Opening Late Summer 2026

We are seeking a full-time Accounts Payable Clerk responsible for performing the day-to-day functions of Accounts Payable to ensure the finances are maintained in an effective, up to date and accurate manner.

Overview

Accounta Payable Clerk – New Behavioral Health Hospital near Jacksonville, FL - Opening Late Summer 2026

We are seeking a full-time Accounts Payable Clerk responsible for performing the day-to-day functions of Accounts Payable to ensure the finances are maintained in an effective, up to date and accurate manner.

Coastal Pines will be a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. The 144-bed behavioral health hospital, located in St. Johns, will offer a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).

What We Offer

• Competitive compensation package including performance-based incentives
• Comprehensive medical, dental, and vision insurance
• 401(k) plan with company match through Acadia Healthcare
• Equity/stock-based incentive awards for long-term financial growth
• Generous paid time off including vacation, holidays, and sick days

If you're ready to lead with purpose and drive lasting impact in the behavioral health space, we invite you to consider joining us at Coastal Pines Behavioral Health.

Responsibilities

ESSENTIAL FUNCTIONS:

• Reviews invoices for appropriate documentation and approval prior to payment.
• Enters Accounts Payable invoices data into the system.
• Prints and obtains signatures as necessary on accounts payable checks and distributes them appropriately as directed by Accounts Payable Supervisor.
• Gathers W-9 information from vendors, sets up new vendors and maintains AP database.
• Responds to vendor inquiries.
• Maintains accounts payable reports, spreadsheets and corporate accounts payable files.
• Answers questions and supports CFO and facility Leadership as necessary.
• Assists with monthly closing.
• Electronically files and maintains Accounts Payable invoices.

Other Functions

• Perform other duties as assigned.

Standard Expectations

• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality.
• Communicate clearly and effectively to person(s) receiving services and their family members, guests and other members of the health care team.
• Develops constructive and cooperative working relationships with others and maintains them over time.
• Encourages and builds mutual trust, respect and cooperation among team members.
• Maintains regular and predictable attendance.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent
• Experience with accounts payable software is preferred.
• Computer skills, including Microsoft Office; especially Excel.
• Knowledge of office administration procedures with the ability to operate most standard office equipment.
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to the next level.
• Self-motivated with strong organizational skills and superior attention to detail.
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes.
• Capable of working within established policies, procedures and practices prescribed by the organization.
• English sufficient to provide and receive instructions/directions.

Licenses/Designations/Certifications

• Not Applicable

Supervisory Requirements

• This position is an Individual Contributor

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.