Administrative Assistant

Al - Furqaan Foundation; Romeoville (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Al-Furqaan Foundation, based in the Chicago area, seeks an experienced Administrative Assistant to support the executive team with scheduling, reporting, and correspondence in a fast-paced office. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism.

Requirements include a Bachelor’s degree (preferred), 2+ years in an admin/executive assistant role, and the ability to work in the United States without sponsorship.

Qualifications

• Education: Bachelor’s degree preferred.
• Experience: Minimum 2 years in admin/executive assistant or similar role.
• Authorized to work in the United States without sponsorship.
• Able to pass local criminal history/fingerprint check.

Responsibilities

• Calendar Management: schedule executives’ meetings, travel, and appointments.
• Communication: handle emails, calls, and correspondence; draft and edit documents.
• Meeting Preparation: prepare agendas, take minutes, distribute them.
• Travel Arrangements: plan and book travel itineraries and logistics.
• Office Management: maintain supplies, filing systems, and organization.
• Project Assistance: assist with planning and reports.
• Confidentiality: handle sensitive information discretely.
• Support Executive Initiatives: assist on special projects.
• Relationship Management: build relationships with stakeholders.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Independent work

Team player

Professional demeanor

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Job Summary:

The candidate will provide high-level administrative support to the executive team, including scheduling meetings, preparing reports, handling correspondence, and performing various tasks to ensure efficient operation of the office. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Calendar Management:Schedule and coordinate executives’ meetings, appointments, and travel arrangements.
• Communication:Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Draft, edit, and proofread documents and presentations.
• Meeting Preparation:Prepare agendas, take minutes, and distribute them promptly. Ensure executives are well-prepared for meetings.
• Travel Arrangements:Plan and book travel itineraries, accommodations, and logistics for business trips.
• Office Management:Maintain office supplies, manage filing systems, and ensure the office environment is organized and professional.
• Project Assistance:Assist in planning and executing projects, conducting research, and compiling reports as needed.
• Confidentiality:Handle sensitive information with discretion and maintain confidentiality at all times.
• Support Executive Initiatives:Provide support for various executive initiatives and special projects as required.
• Relationship Management:Build and maintain positive relationships with internal and external stakeholders.

Qualifications:

• Education:Bachelor’s degree preferred.
• Experience: Minimum of 2 years of experience in an admin/ executive assistant or similar role.
• Must be legally authorized to work in the United States without current or future employer sponsorship.
• Must be able to pass a local criminal history check, a fingerprint background check

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.
• Other: Availability to work flexible hours as needed.

THIS IS NOT A REMOTE POSITION BUT 100% IN OFFICE, FULL-TIME.

Company Overview:

Established in 2003, Al-Furqaan Foundation is a distinguished international dawah organization with a steadfast commitment to disseminating the profound teachings of the Quran while upholding its five fundamental rights for Muslims: belief, recitation, understanding, action, and propagation. Nestled in the vibrant city of Chicago, IL, in the suburb of Bolingbrook, Al-Furqaan Foundation operates as a non-profit, tax-exempt entity, strategically structured with diverse business units dedicated to fulfilling its mission. Beyond our local roots, our overarching goal is to serve the American Muslim community and beyond, engaging in a wide array of impactful projects and initiatives.