Executive Administrative Assistant - In-Office Support

Al - Furqaan Foundation; Romeoville (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Al-Furqaan Foundation, based in the Chicago area, seeks an experienced Administrative Assistant to support the executive team with scheduling, reporting, and correspondence in a fast-paced office. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism.

Requirements include a Bachelor’s degree (preferred), 2+ years in an admin/executive assistant role, and the ability to work in the United States without sponsorship.

Qualifications

• Education: Bachelor’s degree preferred.
• Experience: Minimum 2 years in admin/executive assistant or similar role.
• Authorized to work in the United States without sponsorship.
• Able to pass local criminal history/fingerprint check.

Responsibilities

• Calendar Management: schedule executives’ meetings, travel, and appointments.
• Communication: handle emails, calls, and correspondence; draft and edit documents.
• Meeting Preparation: prepare agendas, take minutes, distribute them.
• Travel Arrangements: plan and book travel itineraries and logistics.
• Office Management: maintain supplies, filing systems, and organization.
• Project Assistance: assist with planning and reports.
• Confidentiality: handle sensitive information discretely.
• Support Executive Initiatives: assist on special projects.
• Relationship Management: build relationships with stakeholders.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Independent work

Team player

Professional demeanor

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Al-Furqaan Foundation, based in the Chicago area, seeks an experienced Administrative Assistant to support the executive team with scheduling, reporting, and correspondence in a fast-paced office. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining professionalism.

Requirements include a Bachelor’s degree (preferred), 2+ years in an admin/executive assistant role, and the ability to work in the United States without sponsorship.